2020-04-28 Op Leads Meeting notes
Date
Apr 28, 2020 11-12
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Bill Hackenberg (UCLA) (Unlicensed), PM Leads
@Caitlin Nelson, interim project lead for ICs
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Not Attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Co-chairs update | Is 60 minutes enough for a joint meeting? Do we need 90 minutes for the next month or so to ramp up? (see how today’s meeting goes) |
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| (CN: yes to 90min or a second meeting later in the week) |
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2 | Com Leads: SILS News on Vanguard | SILS News announcing vanguard institutions. What are the key points to make? Deadline: Weds 4/29.
| 5 | Adrian, Ben, Caitlin | Draft here: https://docs.google.com/document/d/1GM4-e-etVrszGoL-o_71MSXz7qviClzVIEFo40Hxi-Q/edit Ben/Adrian have the ball on this. |
| @Lena Zentall (Unlicensed) will determine if SILS blog can be automatic. |
3 | Com Leads: Editorial calendar & pending news | Set target deadlines for SILS News in the queue. Who to work with? When is it due?
Possible Editorial Calendar Editorial Calendar | 5 | All |
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4 | Com Leads: External asks |
| 5 |
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| @Caitlin Nelson Bring Buddy system discussion to ICs: do you find value in this? Is this feasible? @Caitlin Nelson communications / questions triage to the ICs and PPCs. |
5 | RACI for Communication Leads | Agreement on https://docs.google.com/document/d/1xwwhpNBL1GQgAJ_FmZFOi-0127lPd9WahnXKlwGE-3c/edit#heading=h.gjdgxs work. Anything missing? | 15 |
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6 | Premortems | Volunteer to compile all data? (Drive folder) Volunteers to work on mitigations?
Deadline: May 12 | 5 |
| Caitlin would be interested in compiling / pattern-seeking - possible mitigations. |
| @Lena Zentall (Unlicensed) to schedule a meeting with @Caitlin Nelson and@Christine Barone (Unlicensed) to work on the mitigations |
7 | Cohort member absences and replacements | Focus on the medium impact area and brainstorm mitigations.
| 10 | All |
| Share as a Cohort message | @Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) to draft absences message, Com Leads edit, approve by WG. |
8 | Internal Training liaisons | Irvine, Riverside, Merced: Members of the Internal Training group, among many other tasks, will be fully responsible for staff training at their locations (including scheduling, assigning trainers for each class, determining who takes what, etc.), as well creating supplementary training material specific to their location and coordinating post-live training. I'm concerned anyone at a Liaison level (step b) will not have the time or background to properly perform these tasks when the time comes, at least not without mitigation practices in place - such as assigning them a "battle buddy" from one of the other campuses. | 10 | Neil |
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9 | Training needs for Network Zone | Agree on a training plan / how to make a training plan |
| Caitlin / Neil | While we have been focused on the ICs, the PPC / Functional Groups / ELGs need training in order to make good decisions about policies, especially about the Network Zone. In May, ExL will be presenting an overview intro session to the ICs, and can make a second one for the PPC. Caitlin is working with them to arrange Q&A sessions for all the ICs, PPC, and FGs as well by the first week of June. It would be great to have the TOC help out with coordinating the reading / videos / training that the cohort will need to ask good questions in that late May / early June session. Can Caitlin and Neil work together on this? |
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10 | Ongoing Com Leads work |
| FYI |
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| @Christine Barone (Unlicensed) and @Lena Zentall (Unlicensed) to meet with @Ben Alkaly (Unlicensed) to review the abbreviations. Link |
11 | Ongoing PM Leads work |
| FYI |
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12 | Parking Lot | Timeline for project wiki |
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13 |
| Total | 60/60 |
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Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
RACI Com Leads
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