2020-09-15 Op Leads (PM) Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from slack or email
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| 0 | All | Reminder to check off your “done” tasks from the task report. |
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2 | SILS Town Hall meeting (recurring) | Preparation for 9/15 meeting | 20 | Com Leads | Roles:
| Send a reminder to TH groups that are presenting 2 weeks ahead of time. Include the name of the group that is presenting on the email notifications to cohort and call for questions |
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3 | Alma Training (recurring) | Update on progress | 20 | Neil |
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| @Neil Weingarten will draft a scoping document outlining the issue, possible paths, timing, etc. |
4 | SILS project blog (recurring) | Is the blog necessary? | 10 | All | WAIT UNTIL NEXT TIME Let’s make on a decision on this (move this to the 9/17 meeting)
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5 | (Ops Leads) Ongoing checkin |
| 0 | All |
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6 | Op Leads feedback on shared gov | Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit# What’s the best way to add to this document? On our own or together? | 0 |
| Hold for 9/17 or future meeting |
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7 | Communicating about integrations work | Determine approach and who’s involved https://docs.google.com/document/d/1ZU4-h19rqUCBNX-4NS0DI25Is-6ZBI4_hDKB_Kpu_CM/edit# | 0 |
| Hold for 9/17 or a future meeting |
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8 | SILS All Chairs meeting (recurring)
Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting. | Topics for next meeting: Sep 23
| 0 | All | Hold for 9/17 unless time permitting |
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9 | SILS Service Manager (recurring) |
| 5 | Caitlin | Sarah Houghton and Caitlin want to present at WG on CDL as operational home - does this need discussion? |
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10 | Parking Lot |
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11 | Wrap up |
| 0 | All | Any actions or decisions missed? |
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12 |
| Total | 50/50 |
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Work in Progress:
Com Leads
Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions
Communicating from project to local groups (where to document this?)
Blogs
Virtual town hall for cohort
Virtual town hall for all staff (start early Nov; quarterly)
Meetings with chairs on their communication plans
Celebration milestones and what’s involved
Communicating the value of SILS
PM Leads
All chairs meeting
Premortem risk actions
RACI
Training webinars on project tools and best practices
timeline (extend beyond go-live), identify critical path & intense work periods
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu