2020-09-22 Op Leads (PM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

0

All

• PM meeting with teams on workflows

• Who would own the message about go-live and what it means to the UC Libraries/UC. What’s the workflow? Would UCOP want to distribute the communication? No.

SILS Service Manager (recurring)

Report on progress

5

Caitlin

Recruitment for SSA: https://cdlib.org/about/job-opportunities Okay to post to #all-cohort? Yes.

Training (recurring)

Update on progress

 https://docs.google.com/document/d/1WfF9KqX_FN30VTp2uCByCDw-dRMjlI3_1hGkrsohfvA/edit?usp=sharing

?

Neil

In reference to Marina's workshop plan (see https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/682066030 ), the current plan involves 8-9 workshops, which means we get 2-3 extra.  The current plan also lumps UCD law into the workshop(s) being offered for campuses already on alma.  I wanted to check that we don't have plans for those 2-3 spare workshops before I propose the following to Marci: I think it would be helpful for UCD Law and Main to get their own workshop, as UCD has a unique scenario of adding a separate entity (UCD Law) to the pre-existing installation.  I can promise that between UCD law and main we'll have enough questions to fill at least 3 days.

• Why now? Understand risks of using a workshop and running short since the strategy was to leave some available workshops (including for potentially post-go-live)

• Who is the request coming from? Neil. He has not consulted with Robin G or others, and they have not requested it.

• When does this decision need to be made at the latest? Time pressure is in figuring out spring workshops.

• What would it cost UCD Law to add a workshop?

• What are the deadlines for spring workshops from Ex Libris perspective - Ask Marci today. [CB added this to the agenda for this afternoon.]

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

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All

• Ask Discovery FG to consider how we might do some show and tell of Primo for SILS News over time. We don’t want to go live to be the first time staff see it. Sneak previews curated; may require commentary about what will change/be decided so we don’t accidentally mislead.

Op Leads feedback on shared gov

Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit#

What’s the best way to add to this document? On our own or together?

0

Time-permitting

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat: All

• Track attendance:

Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

Topics for next meeting: Oct 2

• Proposed Agenda Topics

0

All

9/23 meeting canceled?

Cancel 9/23 SILS Chairs meeting.

SILS Town Hall meeting (recurring)

3rd Tuesdays

0

Com Leads

Parking Lot

• Ben will be out for the 10/1 meeting

• Start thinking about SILS Town Hall for All (open to all staff)

• Premortem checkins - Hold for a future meeting

• SSM for future meeting - Systemwide Work Planning - plan for the work CDL / systemwide groups will do to support the SILS

  • The document was created to gather the assumptions /brainstorms about what services CDL will be providing. Add them to the document as they arise for you.

Wrap up

5

All

Any actions or decisions missed?

Total

50/50