2020-10-29 PM Leads Meeting notes

Attendees

  • @Christine Barone (Unlicensed) , Co-chair, PM Leads

  • @Lena Zentall (Unlicensed) , Co-chair, PM Leads

  • @Caitlin Nelson, SILS Service Manager

  • @Neil Weingarten, PM Leads

  • @Adrian Petrisor , Com Leads 1-1:15

  • @Ben Alkaly (Unlicensed) , Com Leads 1-1:15

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

TH4All

Training on using the webinar features

15

Ben

 

 

 

2

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 

0

All

 

 

3

PM check in

 

20

All

  •  

 

 

4

Training, IC, PPC, SSM

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

0

All

 

 

 

5

SILS All Chairs meeting (recurring)

  • Note-taking:

  • Facilitating:

  • Monitoring chat: All

  • Track attendance:

Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

Topics for next meeting: Nov 18

 

0

All

Nov 4 SILS Chairs will be canceled

 

 

6

Parking Lot

 

 

 

  • Consider a buddy system for local campus staff (particularly for post-go-live training and other work), pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz. Identify risks of not having a buddy system. Post this idea on the Coordinator. Identify times when a buddy is needed, benefits/risks.

  • Premortem checkins - Hold for a future meeting

  • Timeline planning (extend beyond go-live), identify critical path & intense work periods

  • Adrian & Todd are working on integrations communication work

  • Coordinators group:

    • Start with a one-time introduction meeting for Coordinators with IC and PPC; IT co-chairs are in flux right now. Intent is not to have a recurring meeting.

    • Ask ICs and PPC co-chairs: What do you see coming up that will need to be coordinated? decisions?

 

 

7

 

 

5

All

Any actions or decisions missed?

 

 

8

 

Total

40/50

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu