2021-01-08 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

10

All

RMFG: trying to take it slow as we all get back from the break. We’ll probably spend January figuring out how to update policy documents as we go and how many we need for test load along with finding more things to test.

Discovery: gathering feedback (due by Jan 15th) from our local implementation teams re: Primo Search Profiles recommendations.  Discovery FG will make recommendations for scopes and their definitions and have ready for the Feb. 5th deadline for providing Primo VE configurations to ExL. Option to provide feedback through this Google form.

Tech Serv. ELG: had a meeting yesterday and started the conversation sournding EDTs and RLF records.

DCFG will not meet until next week, when we will start assessing our experience with harvesting digital collections into Primo and making plans for the Test phase.

Fulfillment: Working through our loan period and block harmonization discussions ahead of filling out the Automated Fulfillment Network form for Test Phase. Getting our testing materials ready for Test Phase.

Add group updates ahead of meeting

If Discovery makes any decisions about OA resources in Primo VE, they will be sure to let Beth/TSEL know.

Configuration Overview meeting this week did not touch on Discovery/Primo. Josephine will contact Lena and Christine to follow up.

Xiaoli will re-send email regarding NCIP to Michael and Sarah

SILS FAQs Document

Add at least one FAQ to SILS FAQ_Dec. 200 Refresh by mid-Jan

5

Xiaoli

SILS FAQ_Dec. 200 Refresh

Item #5 of SILS Chairs meeting on2020-12-16

PPC: Focus on the decision roll-up page (how do I see all the decisions made so far?)

Each group should do this by mid-January.

Decisions

10

Liz

(Test load/Go-live) Bib record management

RMFG can determine which best practices should be reviewed by PPC (e.g. where there isn’t consensus on RMFG, or where decisions are particularly impactful).

PPC approves this decision page.

MVP

Share the experience using the MVP document

Discuss the progress of transferring information on Systemwide work to MVP document

15

Xiaoli

MVP document

Systemwide work - running brainstorm

MVP document should link to Collaborative Workflow Testing document (also in PPC folder).

RLF records

20

Liz

• January: create an RLF records Confluence page. Where would that live? Also, regarding the politics of how to handle records for items sent to RLFs, does library administration play a role in setting the tone for these decisions? Who makes the decisions about whether to suppress/not suppress/delete?

RLF page can live under PPC page.

Library administration question will go into parking lot until there’s been more testing.

Other items will move back to parking lot for now.

Configration forms

Discuss if the configuration form page for test load needed like the one we did for vanguard

We may want to remind existing Alma libraries to review their configurations if they do not need to fill out a form.

15

Xiaoli

Vanguard Configuration Form

(Test load) Configuration Form

Create new Test Load Configuration form. (Liz will copy existing page and make any needed changes.)

How to communicate to existing Alma libraries?

Homework

Parking Lot

• January 2021: Testing continuity of service: SILSMetadataForUCDigitizationHathiTrustSUPERSEDED

• For January: CDL shared services

  • Who from CDL should PPC liaise with?

  • Can CDL create a list of shared services that they will be providing? Would like to create a document that could be shared with cohort.

  • What services is CDL currently doing? What services will CDL be providing in production?

• March: Revisit FAQs after test load opens

TOTAL

75/90