2021-04-16 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

5

All

RMFG: will finalize our MVP document next week and start talking about a standard metadata export for HathiTrust; hoping to have more or less final guidance on using Connexion in time for the demo on 4/29

DCFG: Have successfully harvested a few finding aid records into Primo from OAC; will now turn our focus back to harvesting digital collections metadata/thumbnails from Calisphere and other repositories.

Discovery: Working on finalizing UC-eLinks replacement name and icon; Continuing to discuss CDI and EasyActive implications;Testing WorldCat, Boosting, and FRBR options.

AEFG: Import Profile and E-Resources MVP testing paths progressing. Nearing point of re-collaboration on both paths for next week (with RMFG, CDL, Discovery). Surfacing preview of likely conclusion for on-order workflows (e.g., GOBI brief order import profile). (Note: UCD workshops next week so we’ll see how things move forward). Looking toward the 4/22 Fiscal Period Close session.

Decisions

Discuss and approve proposed decisions

30

1. (Go-live) RLF Bibliographic, holdings, and item records in campus IZs

   1. Combines FFG recommendation with RMFG recommendation for RLF records.

   2. Campuses can migrate their bib records but have to suppress the records because it interferes with fulfillment, should be location coded as NRLF or SRLF; items have to be placed in a location that cannot be requestable.

   3. If the bib is not migrated need to consider whether to remove holdings (this would be an ILSDC issue).

   4. Need additional info added about RLFs and OCLC holdings. Campuses should think about their holdings for bibs that are not being migrated. Liz M will add more info on this to the page.

2. (Go-live) Bibliographic records to leave out of the NZ during migration

   1. Decide on which bibliographic record categories should not be migrated to the Network Zone.

3. (Go-Live - Migration) - Migration Updates from AEFG - P2E, Already-Alma E-Resources, Purchase Order Types

   1. Updates to recommendations for preparation of migration data for cutover, covering P2E, electronic resources inventory for already-Alma campuses, and purchase order types for migrating campuses.

   2. AEFG is recommending minimal adjustments from test to final cutover data, and based on local campus circumstances and capacity for clean-up before cutover.

1. Approved - Liz to add more info about RLFs and OCLC holdings - communicate to ILSDC

2. Approved - communicate to ILSDC

3. Approved

MVP

• FGs complete by April 28th,

• PPC members review on April 29th,

• PPC discusses on April 30th

What needs to be complete by 4/28:

1. Reassess timelines

2. Make sure all columns/rows are complete.

   1. If the column cannot be filled in, a brief explanation will suffice.

   2. If you are unsure of what to put in a given column, enter your best guess with a question mark.

   3. If any columns have the designation “TBD”, pls indicate what needs to be done.

3. Delete rows that are blank and fill in any that are place holders.

4. Resolve comments

5. Review your categories and ensure they are properly tagged e.g, a service is something your FG is providing (like loading OCLC records); a policy which is a decision. There could also be a hybrid situation where something is a service and a recommendation (policy).

6. Add links for any items that have a decision page

7. Look at all the items you’ve listed to see if they are actually something your group has to do or decide e.g., if a campus wants to request analytics, what is the process? The MVP should only be added to if your group has to either enable something or make a decision about it.

8. Move anything that is part of a checklist for testing to an internal document.

CDI (recurring)

Next steps

1. PMs will get Q2 answered. Done

2. PSELG will discuss and bring back to PPC Q’s 3 & 4

3. ExL would like to know exactly what our concerns are with EasyActive; what is the background on this? Why do UCs not want to be on EA?

   1. Once we have this information, PMs will open a SF case documenting all concerns and questions for ExL.

4. Other?

All

1. 1. Update shared in Slack about Q2 in orange is updated on the decision page.

2. Update from PSELG - will be talking about this more on 4/19

   1. plan to go to each campus to get their concerns

   2. Per Ping at ExL, you cannot turn anything off in EA

   3. Current Discovery testing shows that CDI will not clutter the user experience based on being able to only limit findability to what is available at each campus. DFG documentation will be sent to PSELG by 4/19 or as soon as possible.

EUOS (recurring)

Anything coming up in PPC/FGs that will affect end users and should be shared with EUOS?

2

Christine

PM Update

Awareness of what’s happening / coming soon in the project

Are Monday project updates still useful once we get past the tech freeze dates? People are finding 10 minute meetings not useful.

Are there any post-migration meetings that could be moved up? Campuses are experiencing redundancy at some meetings because they already do know what ExL thinks they should know.

Analytics which is not yet scheduled - can this be moved up after campus workshops are done? (Connie Braun - would she lead? Can we request her?)

Christine

Meetings:

List of meetings on Basecamp

• 4/22: Ex Libris special meeting on Fiscal Close Period. ExL expects to have your tech freeze dates in time for, or prior to, this meeting. Questions were due 4/15.

• 4/29: (UC-led) Live demo of OCLC Gateway and Metadata Editor: Provide real-time examples of record exports in the NZ and IZ with different methods.

• 5/6: Ex Libris special meeting on Cutover Plan Review

• Primo VE Workshop Week Mon, May 17 - Fri, May 21

• Use Tax discussions and reviews being held by EXL PS team and trainer. Will schedule ad hoc meeting once EXL internal preparations are completed.

Homework

Parking Lot

Collaborative Workflow Testing

Future meeting:

• AEFG questions that came up were re: coordination of Analytics (cross-function?)

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

TOTAL

90/90