2021-05-28 PPC Meeting notes
- Xiaoli Li
- Christine Barone (Unlicensed)
- Danelle Moon (Unlicensed)
Attendees
@Claudia Horning (Unlicensed), Co-Chair
@Xiaoli Li , Co-Chair
@Beth Callahan (Unlicensed)
@Elizabeth Miraglia
@Elizabeth Rodriguez (Unlicensed)
@Lisa Spagnolo
@Jess Waggoner
@Caitlin Nelson
Not attending
@Christine Barone (Unlicensed) PM
@Danelle Moon (Unlicensed)
@Josephine Tan (Unlicensed)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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| 1 | Check-in / updates | Information sharing and problem-solving | 5 | All | RMFG: working through MVP items; had an informal session with Luiz Mendes at CSUN about authority control in Alma; Liz and Sarah have a standing meeting with the CDL ICs until the end of September DCFG: No new updates, other than that we’re investigating how to get rights information and campus affiliation into records we’re harvesting from Calisphere. AEFG distributed the 003 Import Profiles decision page, and is working with some initial feedback. AEFG is coordinating with CDL on remaining decision pages: 001 CDL/campus e-inventory and POLs pending CDL review and close to final; 002 Campus Purchase Orders/Analytics - interim decision with post-go-live final testing/implementation; 008 E-Resources Troubleshooting - HIGH PRIORITY for AEFG/CDL; 006 Outbound Linking - follow-up w/ CDL, etc. for project planning, incl. image requirements for Get It at UC button; Lisa S. had Susan bring up at ICs for reviewing Ex Libris action item in light of AEFG work; new 014 Alma Config for Discovery (Display Logic, General Electronic Svcs, etc.) - see MVP item below. Lisa and Carla attended regular Usage Statistics systemwide meeting 5/27 with recommendation re: Analytics coordination. DFG: Finalizing Worldcat decision draft - will send to RMFG & Fulfillment Groups when ready; looking at Worldcat Basic Discovery (as many campuses prefer it to Worldcat.org) Fulfillment and ILL: Finalizing (Go-Live) Policies for Resource Sharing Forms (Go-Live) Harmonization of Loan Periods and Blocks in the UCs Automated Fulfillment Network . Coordinating salesforce case ticket submission with ILL-Ops based upon discoveries made during our Ex-Libris meeting regarding Digitization. |
| TSELG might want to take a look at last item in AEFG update. RMFG will also share information about getting analytics from CDL. |
| 2 | Decisions | Discuss and approve proposed decisions
| 25 |
| (Go-live and beyond) MARC field to suppress bibliographic records from discovery network | Approved | Liz will communicate to ICs. Announce to all-cohort channel on Tuesday. |
| 3 | Shareable MVP | https://docs.google.com/spreadsheets/d/1gpYQWYpt4GYMLWoVQHrKRlKwY6pMu_2eX78L1C-hPNI/edit#gid=0 | 0 | Xiaoli | A gentle reminder: Please complete the missing parts on the new MVP doc/determine new deadline for completion. Refer to the PPC slack message on 5/27 for more details. |
| Everyone check their group’s tab and look for questions or missing information. Complete by EOD on 6/1. Do we need identifiers in public version? Leave it up to Lisa for AEFG who’ve been using them consistently across documentation. @Christine Barone (Unlicensed)@Xiaoli Li and @Claudia Horning (Unlicensed) will draft message to accompany MVP and send to ICs who will distribute how they see fit. |
| 4 | MVP - Primo VE Configuration needing Collaborative Work, including Display Logic Rules | From the Primo VE workshops: what areas need additional review/collaboration for configuration? Examples: Display Logic Rules, General Electronic Services, etc. that may need discussion across functional areas including e-resources management, fulfillment, CDL for NZ-level configuration. How should these collaborative areas in Discovery be addressed? What is currently on MVP to represent this, and if needing more, how should these items be represented (& with what ownership)? | 15 | Lisa | Lisa: it’s a big issue that impacts a lot of areas and might be good to do some messaging and start thinking about next steps. Do we need a subgroup? Are there minimums that need to be in place for Day 1? Jess: recent Primo trainings have surfaced some areas that weren’t on the radar before, some might be better candidates for post go-live. Agree that a subgroup is probably a good idea Next steps: AEFG already Alma campuses document their settings and identify critical ones, then reach out to Disco and CDL 5/28: AEFG representing as NEW MVP-014 Decision Page Already-Alma Screenshots of Config (Google Docs folder) Fulfillment is also working on recommendations for IZs. |
| AEFG already Alma campuses document their settings and identify critical ones, then reach out to Discovery and CDL. Want to finish decision on best practices by 6/11 to give people time to assess in Test.
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| 5 | EUOS (recurring) | https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit Soft deadline for when decisions that affect everyone can be completed | 10 | Claudia | Continued from last meeting: Major decisions should be made by (soft deadline): RMFG: June 8 DFG: June 8 (except for a question on basic Worldcat discovery) AEFG: Working on developing Troubleshooting Decision Page to review at June 11th PPC (AEFG MVP 008), involves CDL coordination, will incorporate follow-up with EUOS and ICs. Fulfillment: June 11 is the target. PSELG: No pending decisions. DCFG: No pending decisions. Ongoing: make sure we keep the public service components in mind as we keep making decisions. PSELG is also going to keep monitoring discussions | To be shared with ICs and EUOS | June 11 is our target date. Let us know if that won’t work. |
| 6 | PM Update | Awareness of what’s happening / coming soon in the project
| 0 | Christine | Meetings For Monday project updates and office hours, feel free to skip and watch the recording later if there are no topics or if topics are not a subject of interest.
Details Regarding Opening SalesForce Cases
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| 7 | Homework |
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| 8 | Parking Lot |
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| TOTAL | 90/90 |
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Future agenda items
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