2021-08-20 PPC Meeting notes

Check-in / updates

Information sharing and problem-solving

10

All

Discovery: Working on decision page for how to suppress select local holdings (i.e. equipment) from the discovery network & how/if we rename the campus names in the UC Libraries facet and at the item record level; renaming for already-Alma campuses would affect the (SUSHI) analytics. From chat: Sometimes there's a code that stays consistent if a display name is changed....

DCFG: No updates this week.

AEFG: E-Resources Subgroup - excellent progress to meet 30-day high priority resources updates. Starting show-and-tell format on 8/25 call, alternating with “business” format call - discussing selector roles/reports,import profiles, and licenses. Assembling list of key reports (past or desired) in AEFG scope in prep for Analytics.

Decisions

Discuss and approve proposed decisions

10

All

1. Discovery: (Go Live) Basic WorldCat Discovery Configuration

   1. BWCD instances should be configured identically with personalization only for campus branding/identification and local-specifc URLs in the Resources links. See decision page for more configuration details.

2. RMFG: (post go-live) CRL records in Primo

   1. Decide how to ensure CRL records are surfaced for UC users

   2. Local stakeholders should discuss whether to activate these collections

1. Approved

2. Approved

Copyright statement

Previously, the copyright statement opened on a separate page after sending a resource sharing or digitization request. With the enhancement released in Aug. 2021, the copyright statement will now appear on the form and its associated check box must be selected prior to sending the request.

10

Josephine

https://knowledge.exlibrisgroup.com/Primo/Release_Notes/002Primo_VE/2021/010Primo_VE_2021_Release_Notes

• Each campus adds their own copyright statement; should we all use the same statement?

• On the form, it's a box acknowledging that needs to be checked off before the form can be submitted

• DFG to give this to FFG since the copyright statement falls in their purview

DFG to give this issue to FFFG since the request form & copyright statement falls in their purview

SILS Operations Center

1. Review a new draft of the "SILS Operations Center" description.

2. Talk about CDL's current draft of how to ask for centralized help.

10

Caitlin

• Sent SILS Ops draft out by email - any other thoughts?

• Current draft for centralized help:

  • Send to CDL Helpline OR

  • Send to sils-sysops@cdlib.org

  • Of course either can forward to the other.

Ticket Handling / Ticket reporting

1. Talk about "what would you like to see improved from our "reporting a problem" procedure (SILS general / Ex Libris)?

30

Caitlin & Claudia

Review the Report a Problem MVP2 desires (first page of these notes)

• Shall we do an assessment now? If yes, notes on that page

• Is there anything that PPC wants to act to change / add now?

• This will go next week to SILS Chairs

• Is it possible to use a shared account for systemwide issues to eliminate the middle-person? CN to confirm with ExL if this is possible.

Analytics subgroup

TSELG discussed and recommended PPC set up a subgroup to coordinate activities surrounding Analytics. Possible deliverables by the group could include: 1) coordinate applications of Analytics across different functional groups; 2) recommend folder structure of Analytics to facilitate the sharing and reuse of reports created by campuses and SILS Operations Center; 3) Organize/lead training; 4) …

20

Lisa and Xiaoli

• Does PPC feel comfortable creating a subgroup to establish best practices and innovate usage?

  • Draft a charge (would need to include time commitment)

  • Approval by WG

  • Set membership - what cross-functional expertise is needed?

• Who will create reports that can only be done using NZ?

• What types of reports are needed?

• Where would the reports be stored?

• Can we use analytics to generate UCOP statistics?

• This group will go beyond the end of the project. Where would it live in the ongoing gov structure?

• Here is how SUNY handled this: https://slcny.libguides.com/training-analytics From chat: I can see as deliverables: 1) folder structure/practices; 2) institutional reporting guidelines - and "super-reports" if possible 3) consulting w/ functional areas as needed. From chat: I like that explore group idea - that allows us to both get work done now and do some learning, but also make a UCLAS-compatible recommendation for January.

• NZ is where the cross-campus reports are available, but the number of NZ accounts is limited.

PM Update

Awareness of what’s happening / coming soon in the project

0

Homework

Parking Lot

Future meeting:

• and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)

TOTAL

90/90