2020-04-10 PPC Meeting notes (1st mtg - kickoff)
Date
Apr 10, 2020
Attendees
@Beth Callahan (Unlicensed)
@Claudia Horning (Unlicensed)
@Elizabeth Miraglia
@Lisa Spagnolo
@Josephine Tan (Unlicensed)
@Neil Weingarten
@Caitlin Nelson
@Xiaoli Li
Not attending
Kristine Ferry (no longer on SILS - seeking new Fulfillment FG chair)
Danelle Moon (onboarding soon as Chair of ASELG)
Kickoff Agenda
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Welcome! | Get the meeting started; review and understand the agenda | 5 | Xiaoli |
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2 | Intros & Ice breaker |
| 10 | Xiaoli |
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3 | Review group charge pp. 22-23 |
| 25 | Xiaoli | https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_phase4_GovernanceStructurePackage_Endorsed.pdf (pages 23-24)
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4 | Decision-making practices | Understand how best this group can make decisions | 10 | Caitlin | SGTF doc pp.9-12: supermajority, consent agenda, fist-of-five Decision Types & Starter Mechanisms Harmonization Principles review
“Pass it around as little as possible” → PPC handles all issues: trying to answer the question first, then assigns to FG if it needs deep review. Does this work? PPC is the “vetting” group → all problems / questions / etc. come up to PPC first, who can then assign it back to the appropriate EL group. |
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5 | Decision documenting process | Chairs understand about the decision pages | 15 | Caitlin | Review the Decision template (IC Decisions as example) Understand expectations for PPC group, as a member of this group (as a chair of their own group, they will be creating these): As a member of the PPC, we review the decisions and approve them. Understand which types of issues can be decided at the FG level (“little fish”) and which come up to the PPC (medium / big / whale). FG recommends → PPC approves. Does this work? |
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6 | Team Charter |
| 15 | Team | We can continue to think about how the group will work together for the first few weeks. |
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7 | Tools |
| 10 | Neil |
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| @Caitlin Nelson remove the Zoom link from the minutes. |
8 | Homework / Prep for next meeting |
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9 | Parking Lot | Save these issues for future discussion |
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10 |
| TOTAL | 90 / 90 |
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Future agenda items
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