2020-06-19 PPC Meeting notes
- Xiaoli Li
- Caitlin Nelson
- Danelle Moon (Unlicensed)
Attendees
@Beth Callahan (Unlicensed)
@Danelle Moon (Unlicensed)
@Claudia Horning (Unlicensed)
@Elizabeth Miraglia
@Lisa Spagnolo
@Josephine Tan (Unlicensed)
@Elizabeth Rodriguez (Unlicensed)
@Caitlin Nelson
@Xiaoli Li
@Lena Zentall (Unlicensed) , interim PM
Not attending
@Christine Barone (Unlicensed) PM
@Danelle Moon (on vacation)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Check-in / updates | Helping to support each other by making space for initial discussion.
| 2:30-3:00 | Everyone | Review action items from last meeting. Share highlights of groups' work and issues:
|
| @Caitlin Nelson to do some research on testing and setting up guidelines for sandbox testing. @Lena Zentall (Unlicensed) to put on future meeting agenda with Ex Libris/Marci: What is the relationship between our sandbox and our Vanguard environment?
|
| 2 | Template for Test Plan |
|
| Caitlin | Caitlin discovered testing/assessment guidelines, sample checklists on CSU’s migration wiki and from SUNY.
PPC / FG testing plan: ask each group what they want to test, and who you want to share your results with once you test. At least have one test plan for each decision / group Testing is a through-line from the vision as well - focus on consortial What does success look like? Not just technically, but in full practice: will this make our patrons or staff work easier? |
| @Caitlin Nelson will continue to research data testing / policy testing plans. |
| 3 | Discuss new SILS Timeline LINK TO BASECAMP FOR VANGUARD TIMELINE HERE | Understand new SILS timeline | 3:00-3:25 | Caitlin |
|
|
|
| 4 | Vanguard Training | Understand who will participate in vanguard training and testing |
| All | Objective is to assess/test the vanguard data load for vanguard campuses. Full training on Alma/Primo will take place later for non-vanguard campuses. Who should attend Vanguard Alma training sessions scheduled in BaseCamp? Should all members of FG and EL groups be part of this? If so, it would be good to have a basecamp account (likely not logistically feasible to create basecamp accounts for more than the chairs at this point) From Caitlin: Regarding that weekly training from ExL: they described it as for anyone who would be doing testing in the Vanguard. So it is highly relevant to the local testing teams, but also for the FGs. Are local campus groups tagging along with ICs on the training? What about non-vanguard campuses? Who should attend ongoing special meetings scheduled in Basecamp? Should PPC be part of this? Possible homework: PPC members to ask their groups who will do vanguard testing. Does everyone want to do vanguard testing and needs a user account? Will we divide and conquer? Half of each team is already on Alma - how can this benefit us? Liz is also imagining dedicating significant time in her FG meetings to working in Alma together. | Encourage watching meeting recordings. https://docs.google.com/spreadsheets/d/1Q0d0pAtnxo5WrS5QIijXiZvXiAOwomD0QzCLkH1CxOU/edit#gid=0 | Chairs: Please let Caitlin and Lena know if you want to “tag along” on the weekly training each week. @Caitlin Nelson and @Lena Zentall (Unlicensed) discuss with training group on how to handle logistics for getting vanguard training out to both FGs/ELGs, and campuses. Chairs: Tell Lena and Caitlin who might want to come for the Thursday ERM meeting. |
| 5 | Review configuration forms | What things can be harmonized Understand what forms needed for the NZ configuration; which group will complete them.
| 3:25-3:40 | Chair | HOLD UNTIL FUTURE MEETING https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Implementation_Guides To learn more about configuration in Alma, watch videos listed under Configuration during Implementation Which group is configure to do the Network Zone? Is it CDL? Who is the designated point person at least for the Vanguard? | @Alison Ray (CDL) can be the point person for configuration work for Vanguard NZ | @Caitlin Nelson to find out who the point person should be for configuring the NZ |
| 6 | Alma Migration Considerations for Consortia | Review the information to ensure all the areas are covered | 3:40-4:00 | Chair |
|
| |
| 7 | Homework |
|
|
|
|
| @Xiaoli Li Review decisions and contact chairs |
| 8 | Parking Lot |
|
|
|
|
|
|
| 9 |
| TOTAL | 90 / 90 |
|
|
|
|
Future agenda items
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu