2020-08-28 PPC Meeting notes

Attendees

  • @Christine Barone (Unlicensed) PM

  • @Beth Callahan (Unlicensed)

  • @Claudia Horning (Unlicensed)

  • @Xiaoli Li

  • @Elizabeth Miraglia

  • @Lisa Spagnolo

  • @Josephine Tan (Unlicensed)

  • @Elizabeth Rodriguez (Unlicensed)

Not attending

  • @Danelle Moon (Unlicensed)

  • @Caitlin Nelson , SSM

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Check-in / updates

Information sharing and problem solving

2:30-2:40

All

  • Discovery: renaming their testing page to VE User Interface. Should a new page be made for future testing? From chat: Liz M votes for making a new page. Per Xiaoli, will probably need 2 testing spreadsheet pages.

  • DCFG testing spreadsheet is here. It might change a bit!

  • Fulfillment: The config form was submitted today. Yay!

  • ACQERM: Might need another session with ExL, but would like to review the session on 8/27 and work in the VG a bit before deciding if they really need another session. TBD. Feels like they are not quite ready with their testing. This will be iterative. Xiaoli suggests that after we test for a couple of weeks, another PPC meeting can be set up to examine the workflow.

  • Add “vanguard” to the title if decisions/testing are for that to identify it.

 

2

Vanguard testing

 

2:40-3:45

All

  • Discovery to make a new sheet on the PPC testing spreadsheet for NZ testing

PPC - if anyone wants to meet with the SC, email Xiaoli to set up a time.
3

PM updates

  • Sep 3 special meeting

  • Awareness of requirement to complete the data security form

https://docs.google.com/document/d/1WVGH5aiO2l1CM1ApW6-bNH8SADCW7iZ9-mrRME7JPUM/edit

3:45-4:00

Christine

  • 9/3 office hours: As of now, there have been no questions submitted and ExL would appreciate the extra time to work on preparing the VG environments. Would you and your teams be ok with canceling this meeting?

  • Data security acknowledgement forms - everyone (includes local campus testers, ICs, FGs) will need to complete the form before getting an account. Note: completing the form does not guarantee that you will be given an account. Accounts are created at the discretion of the Implementation Coordinators. This verbiage does not apply to FGs.

  • If ICs have any questions about the accounts from ACQERM and Fulfillment, they did what they did to create flexibility to be able to see a variety of data.

  • Thank you for taking the poll. The 9/3 meeting is going to be canceled.

@Christine Barone (Unlicensed) will send an email to the PPC listserv about the data security form.
4

Homework

 

 

 

 

 

 

5

Parking Lot

 

 

 

  • For September: revisit whether PPC should cancel any meetings in Sep/Oct to accommodate testing.

  • When can we finalize a date for FG decision-making?

 

 

6

 

TOTAL

/ 80

 

 

 

 

Future agenda items

 

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