2021-04-12 meeting notes

Welcome

Catch-up and gather together

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Announcements

Inform

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Please add announcement to our meeting notes prior to the meeting.

• DOC is preparing a draft charge with the membership recommended by PSELG to share with DOC. Micquel will continue to share updates with PSELG as this work progresses.

As campuses start deeper discussions about SILS, can/should questions come to PSELG as information-sharing.

Support learning & transparency. These discussions will help inform members of PSELG re: decisions made by the functional groups.

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Document for reference:

https://docs.google.com/document/d/1lhjZILResvHFpZp11wgJk2Ac74HxD4U3Qo3JIyRMBO4/edit?usp=sharing

• Document linked above shared with context for where we can capture questions/items for discussion. Last meeting harmonization of loan rules was mentioned, etc.

• Initial question captured raises the question of the future role of CKG’s and, more importantly, the impact of SILS decisions on CKG’s and those not on SILS locally (example of digital reference answering questions w/o full understanding or awareness of updates, known issues that aren’t listed/easy to find, etc).

• Future potential topics: Freeze dates, local MVP’s vs systemwide MVP, review of decision pages (needs some type of strategic criteria to help us filter and focus - perhaps those gaps/overlaps in what is being covered/tested by the FG’s to review with our higher level perspective).

SILS ongoing organizational structure

Discussion; decisions to: (1) explore further these document, (2) give feedback as PSELG

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At Chairs meeting, Shared Governance Task Force (SGTF) shared four documents for review. These documents (all documents are available here) are located in the SILS Chairs folder:

1. Overview and potential questions for your consideration

2. Ongoing, UCLAS-Integrated SILS Organizational Structure

3. UCLAS-Integrated SILS Structure: Roles and Responsibilities for teams

4. Discussion Document: Phase 4 End Date, Transition and Ongoing Cohort Size

 NOTES:

• It was shared that for document #3, this is a draft and the identified groups still need to be charged.

• Questions were raised regarding the Ops All Chairs Team and if they should be on the org chart as well. This group is meant to function like the current Phase 4 All Chairs team where they’re not a formal group, but talking with each other is part of the responsibilities of each chair.

• PSELG does not have formal feedback to submit. We are extremely appreciative of the work happening and are excited for Phase 5!

CDI

Introduction of Decision-page and initial discussion of concerns from public services perspective (not so much from the workflow perspective)

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Document for reference:

(Go Live) CDI Models: FullyFlexible or EasyActive

From PPC meeting notes 2021-04-09 PPC Meeting notes :

Update from ExL on whether UCs have a choice and what the timeline is for that decision:

• There may be a possibility to switch but it is still in discussion at EXL as it has not been done before (moving from Easy Active to Fully Flexible).

• What we do know for sure is that it is highly discouraged since untested (and this is coming from both Product Management and Development).

• We (including Product Management) would like to continue to discuss and address any concerns you might have with EasyActive while we explore the possibility of switching CDI types and timing.

Review of response from CSU about CDI

Results of DFG discussion on data gathered during testing

Next steps

1. ExL would like to know exactly what our concerns are with EasyActive; what is the background on this? Why do UCs not want to be on EA?

2. Once we have this information, PMs will open a SF case documenting all concerns and questions for ExL.

3. Other?

DISCUSSION NOTES:

• PSELG will help contribute to stewarding the UCs toward the decision of the question regarding whether to use EA or FF across the system.

• Timeline is early June - recommendation needed prior to go-live.

• PSELG should have lots of discussion and our process might include a similar start to the OA question where we talk to our local campuses.

• Question - ExL turned on EA for test. Can we test FF as well?

• Question - whatever decision we make is systemwide, for all tiers, etc. Answer - yes!

• Question - Do we need to view ExL training recommended by CSU to better understand the implications?

Wrap-up and next steps

Review actions and assignments

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ML, RO

Parking Lot

Capture important topics for future discussion

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