2024-02-15 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng(out)
@Ryan Finnerty
@TJ Kao , Vice Chair
@Yoko Kudo , notes
@Cathleen Lu
@Latasha Means
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 mins	All	Start recording! Hermine (UCLA) 2024-02-13 All Chairs Meeting notes New page: Best Practices: Writing Tickets & Troubleshooting Lisa Schiff and other CDL staff will be joining us in our March 14 meeting to review what the new ETD workflow will look like and focus on data flow in and out of SILS. Deleted 903s; removed from documentation. 12K Gobi ebook records with ISBN in 920 - ok to delete those fields? https://docs.google.com/document/d/1n5QYMumiN9GlIislMMw4G6ZxmrTCBV04s38PguV2wCw/edit?usp=sharing - will be on OT’s next agenda. Outdated LCSH - downloaded ~3500 records from OCLC and asked for them to be loaded through the WCDU profile. Results TBD. TJ (UCD) Talked to SILS All Chairs about our plan of moving forward with implementing linked data in production and asked for help with communication strategies -- Implementation in May (UCD IZ only); TJ considers giving a open session but share with and get feedback from all Chairs first. Met OCLC representatives about BIBFRAME data publishing Adam(UCB) FYI RDA introductory training free webinar series (March-May). Registration open.	920: ok to delete. SCp uses the field but easy to identify and delete only those with ISBN
2	Review action items	Check in on action items	5 mins	All	Task Report - Resource Management - SILS
3	Local data in NZ check-in		10 mins	All	https://docs.google.com/spreadsheets/d/18m58pJ-_kc5ylX5dvBlIe7-6lhw8xvMQm6Yd6MGGqus/edit?usp=sharing 20231122 NZ bib with 591-599 9XXs: https://docs.google.com/spreadsheets/d/1uSMZhk4-OUSp8oubE8bO8j3zLGJXS377buwzGFQ8NdM/edit?usp=drive_link https://docs.google.com/spreadsheets/d/1x7AUDraoQrva_rUDFVe2cMF9mG6TEWv8sj59edX0_Zo/edit?usp=drive_link https://docs.google.com/spreadsheets/d/1zfpomvK9r9xqS4gyLbSqFafVPJzPekMQfnXRCF8FNYE/edit?usp=drive_link https://docs.google.com/spreadsheets/d/1R4EIbtAEUcnnCy56Q2yUDQuUjpkR_EUXB6LXgEdEjVM/edit?usp=drive_link https://docs.google.com/spreadsheets/d/1yJtAxk9o9_YNA93affjEjav7aBzsS95QielzET05Rls/edit?usp=drive_link How is this process going?	Continue to review more 9XX? – yes. Hermine will run a few fields/week. Will look at 900-949 later as well.	@Ryan Finnerty will create a list of 9XX
4	NZ bibs without OCLC numbers checkin		10 mins	All	https://docs.google.com/spreadsheets/d/19Abiyut2ce0r6zDMKo_H4d42emlDDCmLxdO9cOo4qIg/edit?usp=sharing Records that originated in the CZ (e.g. 9914811160206531) Any other issues?
5	Orphaned NZ Bibs		10 mins	All	Currently SILS Ops Center has a process for dealing with orphaned CZ bibs (Batch Deletion of Orphan CZ Bibliographic Records)(as well as NZ bibs that have been marked for deletion), but not for orphaned NZ bibs not marked (e.g. 9918995226306531). Should there be a process? There seems to be records disconnected from CZ and remaining in NZ--some unidentified CZ issues may be creating orphaned bibs in NZ	Will need a process for orphaned NZ bibs not marked	@Hermine Vermeij will reply to Gem and work with her on a process.
6	Rule discussion		10 mins	All	UC Network Zone Rule Change Request Tracking Page Remove protection of 590s? -- Concerns about e-resources -- 590 large TOC issue: OCLC’s response “one recommendation is to set your customization profile to remove the 590 MARC fields. This may at least remove the extra 590 fields when included in the record. It looks like you have already removed the default add 590s from your profile, but it may help if you have those fields removed from the record entirely” Our response “I don’t think we want to remove the 590 since that would mean part of the TOC data would be removed from the record. We have an Alma report now that finds the 590s and we’ve been going into the WorldCat record and splitting the 505 fields into two so it’s not one super-long field. We can continue doing that but we were hoping that OCLC could also come up with a solution.” Remove 856 fields with 2nd indicator 3 and 4? 035 OCLC# with extra letters: Should have been added to norm rule#2 (for WCDU) but erased at some point??	Table 59Xs/9XXs Gather and review records with the new indicators already in Alma; and test the rule in Sandbox	@Hermine Vermeij will restore the norm rules to what they should be. @Catherine Busselen will create a report of records with 856 2nd indicators 3 and 4 that we can review.
7	Restricting editing of fields update (if time)		5 mins	All	Restricting Editing of NZ Fields Cataloger level would need to be configured with Ex Libris, so put a pin in that. Gem set up the configuration yesterday and the small group (Adam, Hermine, Shi, TJ) has just started testing. Observations so far: • It doesn’t affect the NZ instance of Alma. • We’re still able to run the mark for deletion norm rule (excellent!)
8	Additional discussion
9	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing https://uc-sils.atlassian.net/wiki/spaces/RM/pages/2258796566 No meeting Feb. 29
10		Total	/60