2025-01-16 Meeting notes

Attendees

@Adam Baron , notes
@Marcia Barrett
@Catherine Busselen , Vice chair
@Shi Deng
@Ryan Finnerty
@TJ Kao , Chair
@Yoko Kudo
@Tricia Lampron
@Hermine Vermeij

Regrets: @Zoe Blackmore, @Cathleen Lu

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 min.	All	Introducing new member: Zoe Blackmore from UC Merced Hermine (UCLA) Question from Slack: what to do with records that have changed OCLC number in the NZ? (Example: 9912331141506531)? Remove holdings and re-catalog? Ask campuses with holdings if it’s ok to restore the original record? Would be nice to have a procedure. TJ (UCD) Two new catalogers started last week: Nancy Gonzalez Lopez (Metadata Strategy Specialist) and Pengyan “Penny” Sun (Cataloging Specialist) Catherine (UCSB) Technical Services Librarian position posted this weekTechnical Services Librarian Shi (CDL/Shared Collections) Shared Collections has added the request form for Adding Individual OA Monographic Titles (Pilot) on CDL SCP webpage SCP has also shared the draft request form for Adding CalDocs titles for campus input CalDocs is separate from the OCLC GovDoc records, which are only federal documents.		@TJ Kao: Draft document with screenshots to outline how campuses should resolve NZ records when the OCLC number was erroneously changed. Everyone: Review draft request form for Adding CalDocs titles and provide feedback to SCP-AC representative.
2	ProQuest ETD records	Process finalized	25 min.	All	Slides from Mahjabeen ETD to the SILS Record import will be done by Shared Collections with the Operations Center and in consultation with RM-OST Updates to CDL Option 3: Separate WorldCat query collection managed by SCP Could we get an example record of a joint dissertation, e.g. one issued by both UCSD and SDSU? Example: https://escholarship.org/uc/item/6xg5f4qc Need to consider 264, 502, and 710 fields It may not be possible to account for all necessary edits in batch; consider the number and if possible to correct individually	Updates to CDL: Prefer option 2 – using an OAI feed from the Alma NZ to determine changes Once in production, can adjust and make further changes Timeline: Something will be in production by summer.
3	GovDoc records	Update report	10 min.	All	Shi has agreed to have SCP to take on the loading of WorldCat records for GovDoc. Question for the group: Any strong objection to the idea of waiting for the new SCP Head, Marcus Jun, to tackle this task? (Marcus' first day will be February 10th)	SCP will wait for Marcus to start before loading WorldCat records for GovDoc. Will need to consider reconciliation with existing gov doc records from Marcive.	@TJ Kao: Create a shared Google doc for people to add questions @TJ Kao: Draft and send message to SILS-COHORT-L announcing our plan for loading federal gov doc records now that Marcive has ceased operations.
4	WorldCat Daily Updates				RMFG (Go-live and beyond) WorldCat Daily Updates “Campus “-ER” holdings set by CDL are out of scope until SCP finishes its own cleanup and a plan for updating these records is in place in order to minimize confusion” WorldCat Daily Updates It is unclear which OCLC symbols used by SCP or UC campuses are excluded from WorldCat Updates; only the included OCLC symbols are listed		Everyone: Review WorldCat Daily Updates and identify additional OCLC symbols used by your campus that should listed as being included or excluded from WorldCat Daily Updates.
5	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Review updated Authority Control in the NZ Replace old NZ bib for electronic resources with updated WorldCat records Review best practices for import profiles (with Acquisitions and E-Resources Operations Subteams?) (see RMFG (Go-live and beyond) Best practices for repository* import profiles)
6		Total	50 min.