2025-04-24 Meeting notes

Attendees

@Adam Baron, notes
@Marcia Barrett (Unlicensed)
@Finnerty, Ryan
@TJ Kao (Unlicensed) , Chair
@Yoko Kudo
@Tricia Lampron
@Cathleen Lu
@Hermine Vermeij

Regrets: @Catherine Busselen @Jun, Marcus

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Information sharing	10 min.	All	TJ: Please consider volunteering to be the vice-chair for FY 25/26 TJ’s last meeting Adam: Problem linking IZ bibs to the NZ UCD has encountered the same problem and about 50% of the time has to do it again Recommendations: Work slower and save before sharing with the NZ Hermine (UCLA) Meeting next week to figure out SLF/RLF OCLC holdings (see item 2). Interested in hearing more about how other (non-Berkeley) campuses deal with depositing non-circ materials in an SLF/RLF. Do you know how they’re requested by patrons? For special collection items, most campus handle the requests through Aeon Unsure how users request non-circulating, non-special collection items from SLF		@TJ Kao (Unlicensed): Open a ticket with Ex Libris to also report the problem linking IZ bibs to the NZ
2	Harmonization of OCLC symbol usage for RLF titles	Information sharing	20 min.	All	2025-04-21 draft from OT	Recommend that OT empower RM-OST to develop UC-wide policy and decision page Recommend that RS-OST and others working on Tipasa implementation share information with RM-OST to ensure an informed decision	@TJ Kao (Unlicensed): Share RM-OST recommendations with UCD OT representative
3	NZ orphan bibliographic records	Decide what to do before Gem deletes them	20 min.	All	Complete list Postmortem: Running Identify Records That Are Not Used in the Network Parameters of Identify records that are not used in the Network job Questions about how the report was filtered--it doesn’t seem like enough bound-with records were filtered out. UCB didn’t come across any records with a 910 field If we do approve a set to delete, would it go through the normal process (marked for deletion, etc.)? Yes If NZ records are deleted, any IZ linked records without inventory will also to be deleted, even if they have IZ local extensions Assumption is that Gem cannot see which campuses are linked to the NZ records without inventory		@TJ Kao (Unlicensed): Verify set that should be used and provide updated spreadsheet and MARC records (if possible) @Catherine Busselen : Invite Gem to a future meeting to discuss
4	Parking Lot				ProQuest ETD records (waiting for CDL folks to get back to us) https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Review updated Authority Control in the NZ Review best practices for import profiles (with Acquisitions and E-Resources Operations Subteams?) (see RMFG (Go-live and beyond) Best practices for repository* import profiles) Tweak WDU config (contingent upon SCP’s cleanup progress) Review “HOW TO: Rectify NZ bib with incorrect OCN due to erroneous change” draft Harmonize practices for maintaining OCLC holdings for SLF-deposited items. Interest in harmonizing general cataloging policy procedures? For 2025-2026: Review Bibliographic Record Management in the SILS Network Zone and update if anything has changed or is missing; update post go-live message Put together a plan for managing 9XX fields post our clean up effort (brainstorming doc)
5		Total	50 min.