2025-05-08 Meeting notes

Attendees

@Adam Baron (UCB)
@Marcia Barrett (Unlicensed) (UCSC), notes
@Catherine Busselen (UCSB)(Vice Chair)
@Jared Campbell (UCD)
@Finnerty, Ryan (UCSD)
@Jun, Marcus (SCP/CDL)
@Yoko Kudo(UCR)
@Tricia Lampron (UCI)
@Cathleen Lu (UCSF)
@Hermine Vermeij (UCLA)
@Gem Stone-Logan (guest, until 2:30pm)

Regrets:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Information sharing	10 min.	All	Welcome Jared Campbell from UCD Please consider volunteering to be the vice-chair for FY 25/26; if no volunteers, perhaps we should consider moving to a campus rotation schedule? UCSB: Held 4 onsite interviews for Technical Services Librarian, awaiting final decision UCLA - we’re making plans to delete our OCLC holdings for things we’ve deposited in SLF-S. (See agenda item 4--we decided to go ahead before RM-OST issued a recommendation.)		@Catherine Busselen will reach out to CDL for a status update on ETD records and to let them know about change in RM leadership
2	NZ orphan bibliographic records	Ask Gem any questions as we decide what to do before Gem deletes these records	20 min.	All with @Gem Stone-Logan	Complete list Postmortem: Running Identify Records That Are Not Used in the Network Parameters of Identify records that are not used in the Network job @Catherine Busselen Still need to determine if TJ was able to nail down a particular list Gem confirmed the following: If we do approve a set to delete, would it go through the normal process (marked for deletion, etc.)? Yes If NZ records are deleted, any IZ linked records without inventory will also to be deleted, even if they have IZ local extensions--Yes Assumption is that Gem cannot see which campuses are linked to the NZ records without inventory--Yes Gem also noted that there is no rush on a decision or specific need to eliminate the records for budgetary reasons Gem can run the report again, as requested, once campuses have done some cleanup If we do anything with these records, it would be based on an updated job and not the 202503 list	Campuses that identify specific sets of records that can be deleted, may opt to go through the regular request process to have them marked for deletion from the NZ Campuses may want to consider reviewing their own IZ titles with no inventory to see if they would encounter problems if those same records get deleted Reviewing the list by format may be helpful; we will start with separating e-resources from non-eresources; elimination of e-resources may be less problematic for campuses than print records	@Catherine Busselen will break the set out into print and nonprint records @Catherine Busselen to create indication rules in NZ to filter out e-resources and to filter out non-eresources @Catherine Busselen create Decision page to track discussions so far
3	9XX Final Campus Signoff	Inform all that a sign-up sheet is available	5 min	@Catherine Busselen	https://docs.google.com/spreadsheets/d/1xOIprZDbGh8bPvorwHaPS0buxdG-O7IlNgEAbdroz2g/edit?usp=sharing	We’ll review status of signoff sheet at the next meeting and determine a deadline	@Everyone will update signoff sheet
4	Harmonization of OCLC symbol usage for RLF titles	Information sharing/Gather feedback for OT	15 min.	All	2025-04-21 draft from OT OT voted and approved to assign the decision making and policy related to this proposal to RMOST to empower us to own the decision, and require RMOST to consult Resource Sharing and involve SLF stakeholders (see notes).		@Catherine Busselen will start a decision page to document what we’ve discussed to date @Catherine Busselen will reach out to OT about the deadline
5	Parking Lot				Review and update Task Report ProQuest ETD records (waiting for CDL folks to get back to us) https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Review updated Authority Control in the NZ Review best practices for import profiles (with Acquisitions and E-Resources Operations Subteams?) (see RMFG (Go-live and beyond) Best practices for repository* import profiles) Tweak WDU config (contingent upon SCP’s cleanup progress) Review “HOW TO: Rectify NZ bib with incorrect OCN due to erroneous change” draft Harmonize practices for maintaining OCLC holdings for SLF-deposited items. Interest in harmonizing general cataloging policy procedures? For 2025-2026: Review Bibliographic Record Management in the SILS Network Zone and update if anything has changed or is missing; update post go-live message Put together a plan for managing 9XX fields post our clean up effort (brainstorming doc)
6		Total	50 min.