2025-07-31 Meeting notes
Attendees
@Adam Baron (UCB)
@Catherine Busselen (UCSB)(Chair)
@Jared Campbell (UCD)
@Finnerty, Ryan (UCSD)
@Yoko Kudo(UCR), notetaker
@Tricia Lampron (UCI)
@Cathleen Lu (UCSF)
@Chloe Noland (UCSC)
@Sang Park (UCM)
@Hermine Vermeij (UCLA)(Vice-Chair)
Regrets:
Marcus Jun
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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| 1 | Recording Reminder |
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| @Catherine Busselen | Start recording! |
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| 2 | Updates/announcements (Please add in advance) | Information sharing | 10 min. | All | https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2025/Alma_2025_Release_Notes?mon=202508BASE# for August published Inclusive Metadata Subgroup charge is being finalized; the subgroup will report to RM (new for SILS); stay tuned for more details to come UCLA - Library “full structural review” underway; not sure exactly what that means yet. UCD - Recruiting a Metadata Librarian . But also down one Library Professional position. |
| RM-CMOS (@Catherine Busselen @Adam Baron @Cathleen Lu @Chloe Noland @Hermine Vermeij @Jared Campbell @Jun, Marcus @Finnerty, Ryan @Sang Park @Tricia Lampron @Yoko Kudo) read the release notes and bring any concerns to the team |
| 3 | Discuss any recommended changes and approve | 10 min. | All | Prior to meeting: Everyone review and if you have any insights add a comment to the document or message the slack/send an email How soon should the meeting agenda be distributed? How do we add and manage action items? | Remove “Production is not the same as implementation” (under What are out expectations…)--done | @Catherine Busselen will create a Team in Confluence
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| 4 | 9XX Field Restriction setup in configuration | Final approval of implementing restriction for all 950-999 fields in production by supermajority Review message to be sent to SILS-Cohort once implemented | 7 min. | @Catherine Busselen | Approved to implement this in Production. Wait for CDL to add it and send out an announcement to SILS Cohort | @Catherine Busselen requests CDL to add the restrictions to Production @Catherine Busselen sends out an announcement RM-CMOS (@Yoko Kudo @Adam Baron @Catherine Busselen @Cathleen Lu @Chloe Noland @Hermine Vermeij @Jared Campbell @Jun, Marcus @Finnerty, Ryan @Sang Park @Tricia Lampron) share the announcement with staff | |
| 5 | Request to add 6XX block to the removal of non-UC $5 fields in allUC Normalization #1 and allUC Normalization #2 | Vote on whether this should be incorporated by supermajority | 3 min. | @Catherine Busselen | https://uc-sils.atlassian.net/wiki/x/AQDxcQ 6XX fields that may include subfield 5 currently are: 653, 655 | Approved | @Catherine Busselen add to Sandbox for testing after Sandbox refresh (8/10) |
| 6 | ETD MARC records for review | Are we able to approve yet? Next steps | 10 min. | @Jun, Marcus | https://drive.google.com/drive/folders/14oJbWc534SMdZ1VGSvdofyk7EAzURAIH?usp=sharing (to be reviewed prior to meeting)
| Campus should be able to review more records before implementation | @Catherine Busselen email Marcus and eScholarship team to send new MARC records to RM for review before loading until we approve final conversion is ready for use |
| 7 | Begin review and prioritization for 2025-2026 | 10 min. | All | Can anything be marked as DONE? Is anything missing? Should anything from agenda parking lot be added to workplan? Should anything be dropped/put on hold? What are our priorities for this year? Expected completion dates? Linked data policy: already looking at some aspect of it (URIs in MARC records in the UC network Zone). The doc needs to be updated with information on OCLC’s new practice, etc.
| Update norm/merge rules: keep “Quarterly” and “Ongoing” Linked Data policy: we will keep track of this but leave the status as “Not started” Keep “Coffee chat” on the list | @Catherine Busselen to update meeting agenda parking lot to align with workplan | |
| 8 | Parking Lot |
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| ELUNA shareouts Unused bibs in the NZ Review and update Task Report https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Review updated Authority Control in the NZ Review best practices for import profiles (with Acquisitions and E-Resources Operations Subteams?) (see RMFG (Go-live and beyond) Best practices for repository* import profiles) Tweak WDU config (contingent upon SCP’s cleanup progress) Review “HOW TO: Rectify NZ bib with incorrect OCN due to erroneous change” draft Interest in harmonizing general cataloging policy procedures? For 2025-2026: Review Bibliographic Record Management in the SILS Network Zone and update if anything has changed or is missing; update post go-live message Put together a plan for managing 9XX fields post our clean up effort (brainstorming doc) |
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| 9 |
| Total | 50 min. |
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