2026-01-29 Meeting notes Resource Management

Attendees

@Adam Baron (UCB)
@Jared Campbell (UCD)
@Finnerty, Ryan (UCSD)
@Jun, Marcus (SCP/CDL)
@Yoko Kudo(UCR)
@Tricia Lampron (UCI) notetaker
@Cathleen Lu (UCSF)
@Chloe Noland (UCSC)
@Sang Park (UCM)
@Hermine Vermeij (UCLA)(Vice-Chair)

Regrets

@Catherine Busselen (UCSB)(Chair)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Recording Reminder			@Hermine Vermeij	Start recording, check notetaker
2	Updates/announcements (Please add in advance)	Information sharing	15 min.	All	Hermine (UCLA): Sandbox refresh coming Feb. 8 We’ve updated the library and location names for SLF-South in the catalog. (Not yet updated: website and references in MARC records) Ryan (UCSD): The UC West Alma Metadata team is exploring if we can get all the necessary data for WEST disclosures from the NZ analytics so campuses would no longer need to submit. This would mean that about 8 holdings local params would need to be defined (which can be done at the NZ level and pushed out to the campuses with the February release). Would any campus have an issue with that? Do we all have enough unused holdings local params? Adam (UCB): Issues with vendor imports - import profiles failed, Ex Libris attempted to fix a problem for one institution but had to roll it back due to issues/complaints ILL / RapidILL	UC West will be defining 8 holdings local parameters at NZ level	Email will be sent out to campuses once the parameters have been defined
3	WIPT update (standing item)	Information sharing	5 min.	@Hermine Vermeij	Testing is in process--so far everything looks great.
4	AI enhanced cataloging best practices update (standing item)	Vote to approve?	5 min.	@Finnerty, Ryan and @Hermine Vermeij	Draft for review: https://docs.google.com/document/d/1AvQHBwNvi0Z3_FC69dJjPND32PM2IA9i8kHQEeL38sU/edit?usp=sharing	Draft was approved, document can go up on confluence
5	Deleted data in Analytics	Request for feedback	5 min.	@Hermine Vermeij	Ex Libris is considering reducing or removing the amount of deleted Alma data that Analytics keeps. They are gathering specific use cases as to why it would be a problem. Update from Wednesday: it sounds like ExL is proposing keeping deleted records in Analytics for two years; they are looking for ways to reduce the amount of data stored. Gem’s deadline for feedback: February 4. Try to get back to the group by February 2. Discussion: many campuses prefer 5 years, due to weeding projects and POL retention policies. Deleted record restore process would need to be robust. Is it possible to move deleted records to a separate subject area or other possibility to filter them for regular searches (if the problem is really performance).
6	February Update	Information sharing	10 min.	@Hermine Vermeij etc.	February update (live in sandbox): https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2026/Alma_2026_Release_Notes?mon=202602BASE https://knowledge.exlibrisgroup.com/Alma/Training/Release_Highlights_Videos/74_Alma_2026_Release_Highlights_Videos BIBFRAME editor is here! Indexing any MARC field is here! I tested this and so far it’s not working very well--a search for “28 cm” in the 300 index gave me 8 results. Need a reindex? Import profile matching by call number Anything else of note? Anything we need to make decisions on?
7		Total	1 hour		Parking lot: WorldCat Daily Updates (https://docs.google.com/spreadsheets/d/1ly4wbwf0JbJsYNKl9IMiFPF-riYQNJkcHZGA_7A3_GM/edit?usp=sharing) MDE External Merge rule update (https://docs.google.com/document/d/1oA2UlhUHKcWLhG2OrXqv5vwt_XukDcoCgJbFfHDjYBY/edit?usp=sharing)