2020-08-18 Meeting notes

Aug 18, 2020 03:10-04:30 PM

Zoom: contact chair for link and password

Attendees

@Belinda Egan (Unlicensed)
@Cathleen Lu
@Hermine Vermeij
@Jean Dickinson (Unlicensed)
@Latasha Means (absent)
@Martha McTear (Unlicensed)
@Sarah Wallbank (Unlicensed) (co-chair) (notes)
@Shi Deng
@TJ Kao
@Yoko Kudo
@Elizabeth Miraglia (chair)

Not attending

@Latasha Means

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions
1	Updates		10 mins	Liz	Potential authority control meeting with ExLibris 9/24 PMs have added a new Confluence page for the implementation timeline “Data permanence” meeting 8/20		Implementation Timeline our Vanguard decisions will all be tested and re-evaluated in Vanguard test load. Decisions such as the 4 hour lock for records will be re-evaluated	@Elizabeth Miraglia will send information about Thursday’s “Data Permanence” meeting with Ex Libris to the RMFG (recommended) @Shi Deng recommends people view the Ex Libris presentation on what to expect with the Vanguard load -
2	Subgroups	Finalize and clarify subgroup structure	10 mins		Final roster for OCLC update subgroup non-FG members are welcome but draft recommendations will be created by FG members and voting on final decisions will happen at dedicated FG meetings	Jean (UCB) Michael Meacham (UCB) Hermine (UCLA) Peter Fletcher (UCLA) Sharon Benamou (UCLA) Liz Miraglia (UCSD)	Subgroup goals: gather expertise on particular areas to enable FG members to draft recommendation	@Elizabeth Miraglia will send out a doodle poll for sub-group meeting
3	Testing	Review existing testing documentation and determine how to handle our Vanguard decision pages	50 mins	All	Review Draft test template Divide up decision pages to fill out templates Plans for how to test decisions Testing timeline Pairs working on initial test? Have everyone review sample records for each page? Group demos for certain areas? Be prepared to set priorities next week (including getting local input in advance)		RMFG will have its own version of the ILSDC testing spreadsheet. Focus of this is testing the migration of the data RMFG testing documents for our decision pages focus on testing for our Vanguard decisions. Next week: will prioritize our decision pages. Which ones must be decided before go-live and which ones can wait until post-migration if necessary	Everyone: create and fill out your decision testing document in the RMFG Google Docs “Vanguard Testing” folder by next week’s meeting 8/25/2020 Everyone: consult with your local groups as possible on prioritization of decisions

Future agenda items

mapping for 700/7XX fields

using 005 fields during migration?

OCLC update service during Vanguard?