2023-02-06 RS Steering Committee meeting notes

Attendees

@Jason Newborn , UC Davis (vice chair)
@Linda Michelle Weinberger , UC Irvine
@Peter Devine , UC San Diego
@Alison Ray (CDL) , California Digital Library (chair)
regrets:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	record meeting	make sure Alison records meeting	1	Alison	everybody chime in with notes as desired
2	Review new ideas submission	discuss & place appropriately any new idea submissions	5-10	all	no new ideas
3	Anything in RS OST bike rack that should/could go onto work plan?	review most recent bike rack & see if any items better placed/tracked in work plan	5-10	all	keep everything in bike rack
4	Where/if to put CSU proposition on work plan	Decide if to put CSU partnership on work plan if yes: Priority & placement, dependencies to call out (eg. not simultaneously with Tipasa testing/implementation phase(s))	15		added to work plan	Should respond to CSUs	@Alison Ray (CDL) draft a response for CSU contact Feb 15, 2023 ; we’ll ‘sign’ it & AMR will send
5	Review ‘in progress’ projects on Work Plan: Resource Sharing	Any projects nearing “due date”? Any issues brought to SC from project teams?		all	projects are on tack
6	review queue of projects on work plan	What would be next potential project(s) to start on?			work plan revieweed
7	Does RS OST have capacity to start on one of the potential project(s) this month?	Choose zero or more projects for RS OST for this month			RS OST at capacity
8	Is RS OST doing too much?	Choose zero or more projects to pause, delay, stop, scale back effort, extend deadline…			little bit; but do not have a ‘stop/pause’ recommendation at this moment
9	Multiple consultations requests being made to ExL resource sharing expert	Understand what consultations are being asked of ExL; what impacts this may have on our project timeline; any coordination that may be useful between the projects in requesting consultation from particular ExL expert			pending/in progress consultations: (Maybe?) Tipasa configuration assistance (~Feb 2023ish) P2P configuration (maybe testing) (yes in Feb) User statistical categories (not currently, maybe later) Consortial block (March 2023 or later, maybe not SB directly)	Keep tracking our needs: priority & timing consider reaching out on SF cases, designating specific expertise & requesting known RS ExL expert
10	Wrap up	Review actions and decisions	5				@Alison Ray (CDL) send out updates & minutes to RS OST as a whole (especially adding in CSU proposal) Feb 7, 2023
11	Parking Lot	Capture important topics for future discussion			Create working definition of “priority” for use with RS OST work plan How to measure capacity of RS OST for work projects
12		Total	x/x