2025-08-27 RS OST meeting notes

Attendees

@Kristen Van Vliet , UC Berkeley
@Jason Newborn , UC Davis
@Sabrina Simmons , UC Riverside
Nathan Garcia, UC Merced
@Ryan White , UC San Francisco
@Helena Gagnon , UC Santa Barbara
@Dawson Kelly (UCSC), UC Santa Cruz (chair)
@Alison Ray (CDL) , California Digital Library
@Aylin Medrano , UC Los Angeles
@Darnaud, Judea UC San Diego (vice chair)
@Linda Michelle Weinberger , UC Irvine
guests:
regrets: @Amador, Alicia, UC Los Angeles; @Demitra Borrero, UC Merced

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions
1	make sure Dawson records meeting / any announcements?	1	Dawson	Any announcements?
2	VDX EOL reports	20	All	Has everyone had a chance to see the reports? Prepare for Sep 3rd discussion on shutdown date	focus on vdx/vdx transactions	DK to share vdx/vdx search in vdx with tipasa implementers all: send ‘report a problem’ in vdx for any jasper issues/questions - Be Annoying!!
3	CSUs leaving OCLC, how will this affect UCs	20	All	P2P with CSU? anyone? maybe a subgroup if many; at least information sharing UCD: Continue with recip agreements. Learning to do off system requests in Tipasa. Requests trickle in. Has manual they can share. UCR: Still getting decent amount of requests from Fullerton + more. Also using off system request in Tipasa. Not borrowing. UCSB: Having error issues with off system requests. (Don’t fill out OCLC symbol). Still getting requests. UCM: Yet to deal with these requests. Wants UCD’s manual. UCSC: Not doing off system requests at all. Main problem is when CSU holds unique item. UCI: Not borrowing from CSUs off OCLC. Leaving it up to lending supervisors discretion when we have time. UCSF: Has to be IFM. Still uses recip agreement with CSUs. Not currently using off system request. UCSD: Currently just doing scanning, borrowing & lending. No update on the formal agreement. UCB: No recip agreement with CSUs. Fills some off system requests, not requesting from them. Situation normal.		@Jason Newborn to send “off system manual” to listserv.
4	Alma → Tipasa transfer requests	10	sabrina	tipasa dropping or supplanting information coming in from Alma (seems to be “tipasa product” problem) UCB: Tipasa supplants OCLC bib information over patron entered information at match UCR: Tipasa dropped vol/issue info incorrectly		@Dawson Kelly (UCSC) Email renewals documentation to listserv.
5	wrap up & next steps	5		Sep 3rd - decision on VDX shutdown date Sep 24th - prioritize ‘high’ priority workplans
6	Active Project Updates / Next steps and discussion times			Discuss release notes when available. Tipasa: review and revise gaps & showstopper document. P2P project - Revisit in September 2025 list of AFN reports - TBD/subgroup working
7	(bike rack) Capture important topics for future discussion			Do we want to keep physical P2P requesting turned on? RapidILL addition to UCs (JCN)
8	Total	x/x