2026-02-04 RS OST meeting notes

Attendees

@Kristen Van Vliet, UC Berkeley
@Jason Newborn , UC Davis
Nathaniel Garcia, UC Merced
@Sabrina Simmons, UC Riverside
Tiffany Rucker @trucker, UC Santa Barbara
@Dawson Kelly (UCSC), UC Santa Cruz (chair)
@Ryan White, UC San Francisco
@Alison Ray (CDL), California Digital Library
@Linda Michelle Weinberger, UC Irvine
@Aylin Medrano , UC Los Angeles
@Jenlane Feng, UC Santa Barbara
@Darnaud, Judea , UC San Diego (vice chair)
guests:
regrets:
- @Amador, Alicia , UC Los Angeles
Zoom URL: Zoom link to meeting

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions

	Topic / Desired Outcome	Time	Who	Notes	Decisions	Actions
1	make sure Dawson records meeting / any announcements?	5	Dawson	Any announcements or 🥫🪱? UCR: data retention for Analytics to 2 years (for deleted records), what are ppl feeling. UCB is displeased		revisit Alma Analytics data retention after campuses have had more time to review
2	Review SLF naming checklist	10	Dawson	The checklist details where names will and won’t be changed. They are looking for an “all good” confirming that none of these changes negatively affects any of our RS units. vibe check is good four different Alma aspects Location code (won’t change, would greatly impact UC ILLing) Library name Location name Alma Library name External Location name (appears in Primo)	no objections; all representatives present	Dawson respond to Caitlin with update (RS OST supports not changing location code)
3	Hold Shelf Issue Check In	10	Dawson	Make sure we all understand the hold shelf problem caused by the February update and how it is affecting each unit. from ExL fix only for future items; is ‘new’ requests created since 2/4/26 or checked in since Feb 4, 2026 UCR: orbach library sees ‘old’ requests pop into queue; but none at Rivera UCSD: scans are not appearing in list 08349799 (CDL ticket) 08350414 (UCI ticket) Alison is updating the ticket with these examples.
4	CSU Collab Subteam Update	5	Everyone	Updates from Subteam: CSU P2P Folder
5	Ticket updates?			Standing item - no time this week. Any updates from outstanding tickets? temp item not getting created - seems related to service type changes cnr not updating orig req - integration tested successfully, awaiting OCLC to put into place (not eta yet
6	Future Meetings			Feb 25th - OCLC Attend meeting to introduce Chloe’s temp replacement Late Jan/Early Feb - UC-UC billing for old VDX requests
7	Active Project Updates / Next steps and discussion times			Discuss release notes when available. Tipasa: review and revise gaps & showstopper document. P2P project - Revisit 2026 list of AFN reports - TBD/subgroup working
8	(bike rack) Capture important topics for future discussion			Do we want to keep physical P2P requesting turned on? RapidILL addition to UCs (JCN) create a document that tracks each UCs decisions around borrowing & lending UC-UC in Tipasa
9	Total	x/x