2020-09-09

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Welcome!

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Ben, Neil, Lena, Christine will be watching chat today.

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All

Quick announcements (shared via Slack)

Deadline for setting passcodes on Zoom meetings was extended to September 27. Meeting passwords (passcodes) are already enforced for all free accounts. For Zoom for Government accounts, Passcodes or Waiting Rooms will be required on October 18, 2020. 

5

Christine

SILS co-chairs update

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• Pleased the vanguard has gone so well; very few things have come up to the WG level – a testament to the great work you’re doing.

Timeline review (recurring)

Awareness of what’s happening, coming soon in the project

We are in the Vanguard Phase (June 15 to end of October)

Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL

• Sep 4: Vanguard Alma environment with test data ready for review and testing MOSTLY DONE! (Some instances were delayed until 9/8 and 9/11)

• September: Vanguard Primo VE training IN PROGRESS

• Sep 16: Vanguard Primo VE ready for review and testing

• Sep/Oct: Alma & Primo VE Certification

• Week of Oct 5-9: Alma training workshops (IT is finalizing times with Ex Libris; will send invites soon)

• End of October: Vanguard completion & lessons learned

Upcoming special meetings with Ex Libris

• Sep 10: “Alma Data Review” special meeting

• Sep 14: Intro to Primo VE & CDI

• Sept 17: ExL presentation on “First look at Primo VE” in vanguard

• RLF presentation to Ex Libris at Sep 21 weekly project update meeting. Questions due for SRLF & NRLF by Sep 15.

• Authority control on Sep 24. Questions due 9/10.

• CDL SCP Workflow on Oct 1 (demo how SCP records will be loaded). Questions due 9/17.

• Vanguard Analytics demo on Oct 12. No questions due.  

  • This session runs 90 minutes long (1:00-2:30am)

  • Connie Braun will be the trainer and will provide a brief analytics overview for both an IZ and the NZ.

5

Lena

Vanguard testing

Awareness of testing plan and progress; Q&A

Vanguard Testing Policies and Procedures

10

Carlo (IC co-chair)

1. ICs will spearhead local campus testing and distribute local accounts in the VG instances.

2. FG Chairs will spearhead systemwide testing, and will request VG instance accounts for non-VG FG members as needed on this form https://docs.google.com/spreadsheets/d/1TdOXbR7E13UUZPWsx2NYkfP-jCkNq3TDgsmxZQYOKQo/edit#gid=0

3. Non-VG local campus staff who wish to view VG data can request an account in October 2020.

4. Before receiving an account, everyone must complete the Acknowledgement of Data Security Responsibilities form

5. (New) Moratorium on any type of bibliographic and holdings records work by vanguard campus or SILS groups that could impact data in the NZ until 9/21/2020. This would preserve the data in its migrated state and allow for Resource Management FG to do their data review.

Test Plans:

1. ILSDC / Data Validation checklist is the foundation for local campus testing.

2. Local campus test plans focus on local needs

3. FGs are creating their own test plans based on systemwide decisions.

Timeline

• Alma Instances are available on Sep 4-11 (Primo on Sep 16)

  • Accounts start being made

  • Data and configuration validation

• Sept 21st: Provided migration was successful, Vanguard campuses will begin creating FG Test accounts. Roles will be assigned based upon requested test function.

• After September, non-Vanguard local campus SILS teams can request access through their IC.

Communication Operation Leads update (recurring)

Awareness of communications activities

20

Ben, Adrian

• FYI. Next SILS Town Hall is 9/15 - submit your questions using the Google form.

• Chairs Meetings: Report & recommendations

• Comments on opening basecamp

  • What problems would it solve for you if we were to open Basecamp to the cohort more broadly?

  • What problems would it create?

  • It would be opened upon request.Would local implementation team members be eligible? Yes, Carlo has 3 members at UCLA who have accounts. These members have complimentary knowledge and vet their local team’s questions before going to Basecamp.

  • Tom noticed as more local team members were added, it speeded up answers to questions. Worked well.

  • Adrian pointed out we would need to have some Basecamp best practices about how to post questions and manage basecamp.

  • Would a basecamp slack channel help?

  • Some ICs have seen some mis-interpretation of information on Basecamp.

  • “Find” feature in Basecamp is handy to see if a topic has been posted already.

  • There has not been a need from Discovery for Basecamp access at the moment. Yes - Basecamp overload is a true downside


  • From Liz Miraglia (RMFG) to Everyone: (9:37 AM)
    
I'm ok with each campus/IC deciding what's going to work for them and their needs


  • From Carlo Medina (UCLA) to Everyone: (9:38 AM)
    
To add to what Liz mentioned, I’ve not said “no” to anyone, I think people who have asked “knew what they were getting into”

  • Want the subject to be about the content and not hidden by a tag/category.

  • From Liz Miraglia (RMFG) to Everyone: (9:31 AM)
    
It's also important to try to search previous posts to make sure it hasn't been answered already.


  • From Liz Miraglia (RMFG) to Everyone: (9:31 AM)
    
Searching isn't super easy but we've run into duplicates even in Vanguard


  • From Lisa Spagnolo - Acq/ERM FG to Everyone: (9:31 AM)

  • Sometimes answers can be found in ExL documentation, etc. Consulting internally first is a good practice. (+1 to Liz)

  • Expand access to Basecamp? Poll results: 3 yes, 3 no, 13 maybe

  • General consensus that it’s fine to add people as needed.

Flagging any significant issues (recurring)

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Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

40/50