2021-06-04 SGTF agenda and notes

June 04, 2021 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Peter Brantley
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Salwa Ismail
Cathy Martyniak
Felicia Poe
Alison Regan
Danielle Westbrook

Guests

N/A

Regrets

Sarah Troy

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome and announcements	Opportunity for brief announcements and notices.	00:00	Ginny, Aislinn, All	Please note: SGTF’s discussion on the RCTF charge extension has been moved to July. Ginny and Aislinn presented to the SILS WG last Friday (the charges and work practices)
2	WG feedback on new work practices and charges	Work practices See edits to the SILS principles – to encourage innovation and testing/exploration. SILS Leadership Group See edits to responsibility #4 (clarify: this is specific to high-level vendor engagement - e.g. escalation, potential new vendors/products). WG agreed with a three year term and agreed that the initial cohort will have terms of slightly differing lengths, to create staggered terms and a June 30/July 01 changeover date. SILS Operations Team See edits to responsibilities #7 (New Developments) and #8 (Alma Accounts Management). SILS Operations Subteams See edit to responsibility #1 (Harmonization) - to specify that these subteams are drafting policy. See Discovery Ops Subteam (bottom of p. 2) - WG proposed that the charge outline an ideal/goal for the subteam (noting that discovery is a highly visible area of work). SILS Operations All Chairs See friendly edit, to state that vice chairs will serve as alternates (for the chairs) and will be included on communication channels (though only chairs will attend the meeting). SILS Digital Collections Project Team No edits, though WG did question whether this project team is necessary. Reaffirmed: this is a tightly scoped charge and timeline.	00:50	Ginny, Aislinn, All	Edits/discussion directly in draft copies.
3		Total	00:50

Future agenda items

Accounting for there not being project managers in the ongoing governance structure (via training and support)
Continuing the discussion around representative and expertise-based teams
Discuss feedback from the End User Name Subgroup exist survey