2020-09-18 SGTF agenda and notes

Meeting information

Sep 18, 2020 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Salwa Ismail
Cathy Martyniak
Felicia Poe
Alison Regan
Sarah Troy
Danielle Westbrook

Guests

N/A

Regrets

Peter Brantley
Alison Regan

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome and announcements	Opportunity for co-chairs and members to share brief announcements and notices.	00:05	Ginny, Aislinn	Ginny and Aislinn have been invited to present to SILS-WG: on Oct. 02 they’ll speak to the SGTF assessment survey and receive feedback on that; and on Oct. 16, they’ll speak to early planning/modelling for ongoing shared governance. The subgroup to consider shared governance structures has met and the work is going well!
2	SGTF assessment survey	SGTF members should review the draft survey (available in Survey Gizmo; and as a PDF, though the PDF doesn’t indicate the underlying logic) in advance of the call to discuss further edits or additions.	00:35	Alan, Kevin, Sarah H.	Edit: The introduction currently states: “Full responses to this poll will be shared with the SILS Shared Governance Task Force only.“ This will be deleted, so that it will only state: “Where demographic data might lead to identifying an individual, these data will be anonymized.” Add to introduction: “If you are on multiple SILS groups, please reflect across those experiences and respond based on the experience that you feel is most appropriate.” Add to introduction: “If an individual question doesn’t capture your complete experience, please note that there is an open-ended comment box at the of survey.”		Action: Danielle will make the edits discussed today. Danielle will test once more, then draft a cover letter for members to send to testers. Action: Aislinn (an FG chair), Kevin (their IC), Sarah T. (a few folks not heavily involved), Cathy (someone not involved; chair of local SILS implementation) will contact potential testers, using the cover memo and link provided by Danielle. Action: For when distributing to WG, Aislinn and Danielle will include a brief memo (to outline SGTF’s process behind creating the poll, that testing is underway, and the including the timeline for distributing and summarizing feedback).
3	Ongoing principles for the SILS	For designing SILS shared governance, the SGTF developed a set of guiding principles. On this call, SGTF will briefly discuss how principles for ongoing governance might intersect with (or be one-in-the-same as) the overall SILS principles for ongoing operations. Potential next steps to consider may include engaging SILS-WG to see how ongoing principles should be established, and/or to begin to design draft principles.	00:10	Aislinn	When we’re in an ongoing environment, how do our principles change? Redundancy between our governance design principles and over-arching project principles. Should this be a single set of principles? What right now is unique to the governance principles? How might those be reflected in the overall SILS principles? Agreement/interest in moving forward with one set of principles for ongoing governance.		Action: Aislinn will confirm with the WG, re: should we plan on having a single set of SILS principles (overarching). SGTF has principles for designing gov. Right now, the SGTF is wondering if there should be a single, service-wide set of ongoing SILS principles. The SGTF principles for designing might be a source for those ongoing principles.
4		Total	00:50