2020-11-20 SGTF agenda and notes

Meeting information

Nov 20, 2020 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Peter Brantley
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Salwa Ismail
Cathy Martyniak
Felicia Poe
Sarah Troy
Danielle Westbrook

Guests

N/A

Regrets

N/A

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome and announcements	Opportunity for co-chairs and members to share brief announcements and notices.	00:05	Ginny, Aislinn
2	CoUL feedback from 11/20 meeting on the proposed UCLAS-integrated SILS structure	Report out from this morning’s CoUL meeting, where the draft SILS structure was discussed.	00:20	Ginny, Aislinn	CoUL endorsed the organizational structure. CoUL expressed support for assessing/re-assessing the structure (e.g. 12 months post go-live, and then on regular intervals, to affirm FT composition still works, etc.). CoUL questions to consider: Who chairs and how are those chairs selected? How many functional teams will we have, and how is the number and type (of FTs) impacted by Ex Libris (or is it)?
3	Ongoing, UCLSA-integrated SILS structure	SGTF to discuss whether the draft structure is meeting CoUL’s needs, as expressed on 11/20 and 10/23 (10/23 CoUL feedback was distributed on the CoUL listserv).	00:25	Felicia, Salwa, Sarah T., Danielle .	Discussion around the level of ongoing involvement: SGTF members affirmed that Leadership Group level involvement will continue to be needed into the foreseeable future.
4	Potential topics for DOC				How does DOC lead and provide oversight for leadership groups? Right now UCLAS has just one leadership group. For the SILS structure, what will come up to DOC and what decision-making occurs there vs. the SILS leadership group? DOC should consider: what is its role, what are the expectations and what is the oversight role? Is the SILS Leadership Group the main SILS oversight group, and then DOC is available for broader consultation and the reporting line? How does DOC support communication and engagement across UCLAS - with other groups, upwards with CoUL, etc.? The design principles for shared governance is still to not unnecessarily escalate decision (to keep them at the “right” level). DOC helps operationalize CoUL’s plans and priorities, helping to connect the strategic thinking/planning of the leadership groups.
5		Total	00:50

Future agenda items

Further discussion/planning around SILS integration into UCLAS
SGTF Co-Chairs will provide a UCLAS-integrated SILS structure update to the SILS-WG at the group’s Nov. 13 meeting. The structure will then be shared with CoUL at their Nov. 20 meeting. Both interactions are for feedback.
Further clean-up and analysis of the poll response data.