2020-7-16 Meeting notes

Attendees

Xiaoli Li, UC Davis
John Philip Renaud, UC Irvine
John Riemer, UCLA
Jim Dooley, UC Merced
Tiffany Moxham, UC Riverside (TM for Dooley)
Lidia Uziel, UC Santa Barbara
Holly Eggleston, California Digital Library

Not attending

Roxanne Peck, UC San Diego
Jo Anne Newyear-Ramirez, UC Berkeley
Marcia Barrett, UC Santa Cruz
Haley Mcewan, UC San Francisco

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Review action items from previous meetings	Confirm what have been done	5 mins		Everyone please fill in the MARC vendor spreadsheet
2	Update and checking	Discuss questions and upcoming milestones	15 mins	All	Vanguard Group are extracting files this month After Labour day Vanguard environment will open Q; what if non-vanguard library wants to test in the Vanguard environment? Option #1 Case by case decision on authorization for doing this Option #2 “buddy”system Vanguard library would test on behalf of a non-vanguard group Decision coming Late Nov, 2020: Vanguard phase over December beginning of wider implementation stage End February - all UC library data in test environment Thursdays: Ex Libris “office hours” [questions go in on Mondays] Vendor (payment) data as “infrastructure”: Decision to be made Will we be using “shared” vendor information? Minimal time for testing Decisions will need to be made earlier on Determine data structure to get reports and pay vendors Pros and cons for shared vendor data and implications Data collection - ensuring set up includes set-up to ensure ind campus data can be collected Other FG current work Discovery: Union catalog with scope versus individual catalogs with separate union catalog Electronic Resources: IZ, NZ, CZ
3	Alma training	How is the training going on for your campus?	10 mins	All	Training various by campus Most campuses - only those involved with the implementation need to work on training now Full multi-campus training available in new year-21 Recommend: repetition for training and early for those not currently on ALMA DECISION TSELG members to follow their own local training decisions at this time. Xiaoli will not send out weekly training messages		complete this survey
4	Upcoming meeting with the Communication Operation Leads	Your thoughts to the following questions: How to communicate your group’s initiatives and milestones to the cohort vs. UC Libraries vs. a general audience. How you feel about the feedback you’re receiving, both within the cohort and from UC campuses through group representatives. Are you pleased with your group’s Confluence space as a communications tool?	15 mins		Logging in with WIKI has more barriers than other WIKIs. Getting in causes consistent issues with not being able to log directly into individual pages. Too many tools in too many places that people are expecting answers or providing information. Wasted time and inefficient in time management. Makes getting decisions and actions laborious. Xiaoli did a little bookmarking tool demo Base-camp is restricted - would be helpful if others have access (perhaps on request?)
5	Marcive records	discuss what we want to do with Marcive records starting July 2021	15 mins		Review this presentation: MARCIVE Services for ExLibris Libraries : Consortium or Standalone A) Who is buying MARCIVE records? B) When do the contracts end? C) How much is the collective spend? D) How much would the consortia cost be? E) Which services are we all receiving? Discussion around records ensued Alternate option: get records directly from OCLC Future: think through what we want for these Federal Documents from a Collections Perspective		@Xiaoli Li create a Google sheet to gather this info everyone pull contracts to see amount and contract dates
6	Communal vendor records	Discuss desirability & feasibility of communal vendor records			Discussed in Item #2
7	Homework				See Item #5
8	Parking lot
9		Total	60

Future agenda items

meeting-notes

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