2021-02-02 Com Leads Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Lead
Lena Zentall (Unlicensed) , Co-chair, PM Lead
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, SILS Service Manager, on leave
Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from parking lot, slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		20	All
2	Editorial calendar (recurring)		10	Ben, Adrian	What’s on deck? Anything we need to think ahead about? Coordinate w/ the EUOS chairs on how to announce UC Library Search (discussed 1/26) RMFG would be a great deep dive “success story” for SILS cohort or SILS news. Share the best practices RMFG used in communicating and decision-making for future SGTF. - March SILS News? (discussed 1/26) Coming together to share experience and ask questions: UC Alma/Primo Google group. SILS Cohort message. (SILS TH on Feb 16 and email on Feb 17 )
3	SILS Town Hall meeting (recurring) Chairs talking points Finalize slide deck Check questions in the queue Confirm several weeks in advance with guest speakers (calendar of speakers) Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.) Future topics: Feb: Introduce “UC Library Search 101” deck Feb: Announce updated FAQ wiki page and offer to answer questions. March or May: MVP “Systemwide documentation of configuration specifications” (Lena to check with Carlo to learn more about this)	3rd Tuesdays: 2/16 Roles: PM update: Slides: MC: Chat: - use Com Leads channel	5	Com Leads
4	Town Hall for All Communication channels slide (at each meeting) Q2: 4/19 11-12 EUOS Q3: 7/29 11-12 TBD (Post-go-live shared governance?)	Roles: PM update: Slides: MC: Chat: - use Com Leads channel Chat: sharing links , etc.- PMs Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.	10	Com Leads
5	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
6	Parking Lot
7	Wrap up		5	All	Any actions or decisions missed?
8		Total	50/50

Work in Progress:

Com Leads

SILS Communications Calendar
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved