2021-02-23 Meeting notes

23 Feb 2021 03:10-04:30 PM

Zoom: contact chair for link and password

Attendees

Not attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Updates (please add in advance)		10 mins	All	Liz: Tentative PPC guidance for decision deadlines mid-April for data migration June for workflows New special fiscal close session added for March 25 Jean: Berkeley asks that in each new document or spreadsheet, we spell out acronyms and initialisms, every time, somewhere in the doc. As a footnote perhaps, or at each first use in the doc… (Like RACI [although Lynne Grigsby of Berkeley said “Oh, IT people use that one a lot, so we all know it…”] and like all the other not-completely-familiar-yet groups and so on). Everything is new and sometimes hard, and we need all the clarity we can easily get.
2	Test Load comments		20 mins		Jean: Berkeley is indeed timing its Test Load! I was wrong. UCLA: Accidentally loaded some suppressed records into NZ because I forgot about 019s being changed to 035 $z--sorry! Multi-match report contains only about 2K records, yay. Created a spreadsheet; could be helpful to other campuses, since the problems are generally caused by other records containing a deprecated OCLC number in the 035 $a. UCSD: so far, so good. Looked at some of our non-roman data again and some of it just needed to be fixed in our record. We got accounts on Friday so this week will be mostly data review
3	Testing documentation	Identify data decision vs. non-data	20 mins		can we label our test scenarios so we know which ones need to be done in April-ish?
4	Internal training group		10 mins		Jean: About the Working Inventory for ITG spreadsheet (if this column is the correct spot for this comment): Berkeley is meeting again on Th., Feb. 25 to go through it line by line, so I won’t have much more input during systemwide RMFG Tue. meeting. I hope it can wait for Berkeley’s work, as I don’t recall a hard deadline. Liz: Let’s maybe revise this a bit and focus on a few things we can deliver: OCLC=>Alma and a few best practices for import profiles
5	ETDs		10 mins		TSELG has asked us to look at possibly standardizing the MARC fields that are included in Merritt records, let’s start with an inventory of fields your campus needs and where they come from
6	OCLC/WorldCat daily updates	Continue discussing questions/concerns/thoughts around OCLC updates	20 mins		Please/please can we all name this “WorldCat Updates”? and change the name of the document too. My local colleagues talked about this again, and want to be so precise in this new consortium. Respectfully, JD. Please review the google doc, can we approve the tentative RACI list by Thursday?