2024-06-07 LG Meeting notes

Welcome Sarah Lindsey

Robin

Process for Reporting SILS Principles Concerns

20 minutes

Tom/Team

Review, ask questions, and make comments/suggestions on draft document prior to 6/7 meeting if

• One more read through before it is finalized

• Suggestions were discussed, and changes made, including assessment language and logistics

Touch base on SILS LG roster including finalizing vice chair

10 minutes

Robin/Team

• Anna Seiffert has been elected Vice Chair of SILS LG

Quick check in Patron Privacy and Data Security Team Group next steps

5 minutes

Todd

• Sent out initial notice to group to begin administrative work, including communication tool set-ups

• Privacy Officer member finalized

Update on Named Accounts Project Team

5 minutes

Lynne

• Met June 6, reviewed survey results, and have some questions for several UCs who are using shared accounts. After followup questions to these campuses, the team will reach out to new data privacy group for feedback. Goal is to finish these tasks in the next month

• Next step will be to update allocations for named accounts

Check in on Accessibility Group

Sarah H., Anna, Aislinn

Group working on a draft for LG. Will share when ready.

Future SILS assessment discussion

5 minutes

Robin, Tom, Sarah T.

What type of assessment do we want do it in 2024/2025 (if any)?

What would we want to get out of a targeted assessment?

Suggestion: a full assessment in 2-3 years?

• Will circle back around to discuss

• Separate topic came up around if we should do a Town Hall this summer. Group decided to focus on the next quarterly newsletter and content which will include a reminder about the SILS principles, etc.

DOC update

5-10 minutes

Sarah T.

Direction & Oversight Committee (ST)

• Met on 6/4/24

• DOC approved UCI nominee to SILS Resource Management Operation Subteam (Elizabeth Ritchey)

• Call out for DOC liaisons to SILS LG and the Digital Preservation Working Group--deadline to respond to DOC Chair is Monday, 6/10

• Had initial discussion about the role of CKGs in the UCLAS structure. DOC agreed that we need to better understand any issues related to CKGs. DOC will soon have a new staff support member, and the person in that role might be better able to be in regular communication with CKGs.

OT update

5-10 minutes

Jackie

Operations Team

• Met on 5/29

• Some ELUNA conference highlights/lessons learned from OT/AllChairs available in the minutes

• OT Vice Chair elected: Lakshmi Arunachalam (UCI)

• SILS Membership Transition discussion

  • Membership by individual campuses is determined by each campus - no official time limit for SILS OT members

    • Original documentation stated a staggered 3 year term: SILS_UCLASintegrated_06232021_Final.pdf (universityofcalifornia.edu)

• OCLC Meridian Service discussed; RMOST will provide a recommendation as SMEs

• Began discussion on OARM-PT Final Report for OT

ExL support managers meeting

• Met on 5/23

• Root Cause Analysis discussed

  • When a production system is down for more than 5 minutes, the root cause analysis is done automatically. Otherwise, one must request it specifically.

  • Suggestion by Sarah to request these analyses more often

All Chairs

• met on 6/4

• Discussion focused on SILS membership transition and support for incoming chairs and vice chairs