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Date: 06-09-2020

Discussion items: Please review the filtered issues that Kevin as worked on. He recommended a ranking system as listed below. Please review and on when we meet on Thursday, we can agree on the ranking for each. If you want to this list, please do so before our meeting on 6-11-20.

Issue

Critical

High

Medium

Low

Comments

1

Seamless integration with 3rd party platforms/systems, including intuitive, streamlined requesting via Aeon, and integration with other systems (ArchivesSpace/OAC, Calisphere, eScholarship, Archive-It, local digital libraries)

JMJ



2

 A backend for purchases/acquisition module that is less opaque

JMJ

3

Special collections materials are more easily accessible and discoverable for non-experienced special collection users → increasing ranking of special collection materials in searches, clearly identifying materials as being from special collections, faceting by special collection materials/repository

JMJ

4

Clear holdings information about where a collection is held, especially in case of UCs with multiple special collection units, with unit-specific notes clearly viewable; ability to differentiate between different campus libraries and campuses

JMJ

5

 Index fields used by special collections catalogers and for instruction and reference of special collections materials instead of making them staff-only (e.g. at UCLA -- 563 field)

JMJ

6

Citation lists from searches that could be output as text or PDF

JMJ

7

Ability to note access issues for specific item records in consistent way and ensure this information is transparent to users

JMJ

I feel like this can be defined in system-wide descriptive guidelines/practices and are not necessarily going to be system-driven. Unless we mean ensuring that the display in Primo is coded in a very transparent way to denote access issues. – Jasmine

8

Ability to restrict targeted item records from requesting in a collection that is generally open for research

JMJ

9

Simplification of the cataloging workflow; less duplication of efforts to get records into our system and from/into OCLC

JMJ

10

 Retention of and ability to search, view, and differentiate local fields 

JMJ

11

Consistent language to distinguish SCA materials that are digital/digitized but not accessible online

JMJ

Also something that can be defined in system-wide descriptive guidelines/practices.

Name

Initials

Jasmine Jones

JMJ

Future agenda items

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