2023-05-18 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Kevin Balster, UCLA
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF

Not in attendance:

Judy Keys, UCSD
Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Record: Michelle Announcements: SLACK Conversations: CZ Knowledgebase Updates - May release https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/Alma_2023_Release_Notes#Community_Zone_Updates_Task_Li[…]lection_Level_Management-106187 Community Managed portfolios- how to update https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(Englis[…]Contributing_to_the_Community_Zone_%E2%80%93_Portfolios & https://knowledge.exlibrisgroup.com/Alma/Content_Corner/Knowledge_Articles/How_to_edit_a_P[…]er_or_Coverage_and_contribute_the_change_to_the_Alma_CZ	Share announcements	5 min		Note taker: Kevin Timekeeper: Sarah Sheets No mtg May 25 ELUNA Rialto sessions very positive Consortial sessions a mixed bag CUNY said that they somewhat regretted having an NZ NZ idea exchange topics don’t get attention, since vast majority of implementations don’t have an NZ. Need a better process for NZ issues
2	ACQ/ERES Slack channel in SILS Community	Volunteers to post conversation starters	10 min	Michelle Polchow	Carla Arbagey to post topic on updating community managed portfolios Please invite relevant staff to the channel/pass on word about the channel
3	CDL announcements	NZ Task Force or other activities	10 min	Sherry Lochhaas	working on final report. delayed a bit with end of fiscal year, ELUNA, but should be done soon. had initial meeting with ExL consultant. Will get 40 hours with them. Will take extra time to give background on CDL Acquisitions structure & processes.
4	Sharing of E-resource Licensing Information across UC Sharing of E-resource Licensing Information across UC	Final comments before escalating to OT	10 min	Paula Pascual	NB: Are “questions to consider” directed to OT? Yes, for OT to answer. Either they can answer themselves, or would direct to whomever can answer. MP: Can brief boss, who is now on OT Legal question: CDL is passing on question to UCOP General Counsel of whether campuses can share local licenses People at local campuses may have different opinions Possible to send to SCLG? We need to go through escalation structure Issue with SILS structure being used to address every “problem,” even if alternatives may be better suited. SILS is the most accessible structure for addressing issues, so easy for things to get into SILS, but more complicated to get out of SILS Kevin Balster to find background info to see if SCLG had seen this before
5	Local E-resources practices chat/clearing house https://uc-sils.atlassian.net/l/cp/EDXa1bRs		20 min	Natalee Bell Katie Keyser Sarah Lindsey Carla Arbagey Paula Pascual	NB: dealing with OA resources that are funded, either locally or consortially. Lisa Mackinder said that SCP wouldn’t manage it, but heard contradictory info. CA: current thinking is that there would be a group to consider these OA resources. Should be managed in the NZ, but how to get them into the NZ? JP: ExL still gathering use cases for tracking OA in the system SL (SC): matching up OA collections/titles in the NZ/CZ to orders is difficult CA: Went live with Rialto, and liking it. About to setup EBA for T&F. Lots of good buzz about updating specs with Rialto. Have new position that is Acq/e-resource management JP: fiscal close is coming up. actively working on CZ updates task list - a big can of worms. Bandwidth issue
6	Future deliverables Perpetual rights and entitlement tracking in Alma E-resources troubleshooting communication Journal title transfers Authentication/authorization protocols				authentication/authorization: largely managed by IT UCR & UCSC working on OpenAthens implementation to be pushed to the top of the list
7	Wrap Up	Review actions and decisions	10 min		Next meeting May 4
8	Parking Lot	Capture important topics for future discussion:			MP will update multi-collection decision page JP will update licensing decision page	Paula Pascual to update licensing page Michelle Polchow to update multi-collection decision page
9		Total	60/60