2022-09-28 OT-SC Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Caitlin Nelson
Mallory Gianola, Support Member (Rotating-Off)
Anna Arrieta, Support Member (Rotating-On)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	SILS Tools for Anna	Confirm Anna’s access to the SILS Tools (Confluence, Slack, Google Drive, Listserv, etc.)	5 mins	Caitlin / Mallory	Access confirmed
2	Project Team and Working Groups Check-In - September 2022	Discuss Next Steps with CDL Shared Collections in the NZ Project Team Check-In	30 mins	Tom / Team	CDL Shared Collections in the NZ Project Team Overview of SILS OT Anonymization Discussion on 9/21/22 Overview: Timing of these rules at the SILS OT meeting led to many concerns about data privacy and security. Tom spoke with All Chairs about concerns and the timeframe on a decision on these rules has been adjusted to allow for further exploration and discussion. Update from Caitlin Consensus is that an Ex Libris flaw has led to a change in data retention policies, which has led to concerns about compromised data privacy and security. There needs to be a balance between the need for statistics (UCOP) and privacy concerns (patrons).	Caitlin Nelson will talk more in depth with Allison Ray regarding UCOP statistics past data collection.
3	UC Alma User counts	Review UC Alma User Counts: 2022 Check-In Documents Any more to discuss on this topic?	15 mins	Team	UCD estimates Information has not yet been submitted. Follow up by Caitlin and further discussion at the next meeting	Caitlin Nelson will email UCD regarding this information
4	Review/Update OT Workplan	Review the OT Workplan Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.	0 mins	Team	Table for next meeting
5	Past Chair at Future OT-SC Meetings	Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.	0 mins	Jackie / Team	Table for next meeting
6	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	5 mins	Team	See proposed agenda here
7	Parking Lot	Capture important topics for future discussion			Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.
8		Total	60 mins