2020-06-26 Meeting notes

Date

26 Jun 2020

Zoom link in Google Calendar invitation.

Notetaker: Sarah Sheets

Attendees

Kevin Balster UCLA (Voyager)
Marcia Barrett UC Santa Cruz (Alma/Primo)
Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
Ryan Finnerty UC San Diego (Millennium)
Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
TJ Kao UC Davis (co-chair) (Alma/Primo)
Cathleen Lu UC San Francisco (Millennium)
Eileen Pinto (Unlicensed) UC Berkeley (Millennium)
Erika Quintana UC Riverside (Alma/Primo)
Sarah Sheets UC Merced (WMS)

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
Announcements	Share short pieces of need-to-know information	10 min	All	Information on upcoming training in July for Vanguard testers. Vanguard load testing to begin in September.	Our group has already met the requirement for Alma Certification (5 people certified); if anyone else is interested in attending all or some of the training they may	Catherine Busselen will send calendar invites to anyone who is interested in participating
Review of Task List	Maintain Awareness of Incomplete Tasks	5 min	All
Resource Management Decisions	Review decisions made by Resource Management Functional Group Discuss if there is any concerns or more guidelines that we need to make based on these decisions	40 min	All	Prereads: Local 856 bibliographic data for the Vanguard Non-OCLC IDs in 035 fields in bibliographic records for the Vanguard Bibliographic records 9xx fields mapping for Vanguard Bibliographic records to leave out of the Vanguard NZ		Catherine Busselen or TJ Kao Add recommendation to conserve local ids should desired in local 9xx field with $9. Catherine Busselen or TJ Kao Add recommendation to DC spreadsheet to add a prefix to any extraneous 035s to reduce false matches.
Data Clean Up spreadsheet and ILS DC Recommendations for Vanguard Testing	Begin checking off completed pieces for campuses in the spreadsheet Determine what “complete” means--as complete as the campus will be doing or actually fully completed? Begin to populate the ILS DC Recommendations for Vanguard Testing document, including sample records, which options have been utilized in terms of the harmonization decisions at which vanguard campuses	30 min		https://docs.google.com/spreadsheets/d/1ckE8kV7gUzF9-rNrD21Oorb3VUEMZZvJCGfValClalo/edit?usp=sharing https://docs.google.com/document/d/1a8-DT7KzLMAsW3euLmg--vlbx4ApMIVkG9wTKUrRohg/edit?usp=sharing		Catherine Busselen added color coding to DC spreadsheet to delineate differences in task (completely done/in process/not applicable/etc. Catherine Busselen Fill in DC spreadsheet as to cleanup task completion/progress TJ Kao Fill in DC spreadsheet as to cleanup task completion/progress Joshua Chaim Hutchinson (Unlicensed) Fill in DC spreadsheet as to cleanup task completion/progress Erika Quintana Fill in DC spreadsheet as to cleanup task completion/progress Ryan Finnerty Fill in DC spreadsheet as to cleanup task completion/progress Cathleen Lu Fill in DC spreadsheet as to cleanup task completion/progress Marcia Barrett Fill in DC spreadsheet as to cleanup task completion/progress Kevin Balster Fill in DC spreadsheet as to cleanup task completion/progress Sarah Sheets Fill in DC spreadsheet as to cleanup task completion/progress Kathleen Garvey-Clasby (Unlicensed) Fill in DC spreadsheet as to cleanup task completion/progress Eileen Pinto (Unlicensed) Fill in DC spreadsheet as to cleanup task completion/progress

Future agenda items

Add recommendations and communicate following harmonization decisions

P to E as future agenda item after vanguard load.