2023-04-27 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Kevin Balster, UCLA
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR
Katie Keyser, UCSF

Not in attendance:

Sarah Sheets, UCM
Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Notes	Actions
1	Record: Michelle Announcements: ExL releasing sizable list of enhancement May 7. Sandbox release was 4/24 (schedule): https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/April_2023/May_2023_Release_Highlights	Share announcements	5 min	Note taker: Kevin Timekeeper: Sarah Sheets no more alternate meetings no steering committee meetings for a bit MP: big change - ExL is no longer sending advance notice of deletions. Will just be in CZ Update Task List. Unclear if notice in task list will be ahead of time, or after the deletions are made. MP: ExL asking for campuses to serve as “vanguard” for reindexing for support for better CJK searching.
2	Multi-Part E-Collections Decision Page	Goals in escalation: SILS communication SILS prioritization Assess systematic perspective beyond ERES Clarity in coordination between SILS & CDL Technical improvements in deliverable template- status “escalate”	10 min	Sherry Lochhaas SL (CDL): CDL wants statement included to ensure CDL work isn’t held up while this is being discussed by OT: CDL will continue to set up collection level records on multipart collections for the time being, as CDL determines what seems best for any given collection. If anything develops later with a SILS team or group’s decisions about procedures or best practices that causes us to change our workflows, CDL will review it then. SL (CDL): DISC also working on Database Search (https://uc-sils.atlassian.net/l/cp/CEa42ZYD ). Unsure if any overlap with Multi-part e-collections decision Sherry added statement to stakeholder section for SCP + CDL staff. No other CDL comments needed, so o.k. to pass up to OT Discussion of local practices for setting up e-collections Primary source collections have unique problems Problems also with having to manage URLs in multiple places (Alma, A-Z list, etc.)
3	Sharing of E-Resources Licensing Information Across UC Decision Page	Goals in escalation Edited Decision Summary CDL feedback	10 min	CA: OA group is seeing lots of decisions needed from groups that don’t really exist. Potentially need other groups, but everybody is already overstretched, so not sure how to address SL (CDL): reminder on scope of legal issue: campuses sharing unredacted licenses with each other. Are campuses independent or parts of a whole (UC Regents)? Can we do it informally, or have to go through Counsel. SL (CDL): Notify CDL when more changes are made, so staff can review before sending to OT. May need to separate questions of licensing within Alma vs. licensing in general Need to include technical limitations of Alma, to indicate that this isn’t a SILS issue. SL (CDL): Add some clarification as to why this isn’t an ERES issue to solve. Jharina to take first pass incorporating discussion from today
4	Local E-resources practices chat/clearing house https://uc-sils.atlassian.net/l/cp/EDXa1bRs	Best practices for CZ updates (Natalee) [see new releases] Local management of Title Transfers (Michelle)	20 min	Previous notes in deliverable
5	Wrap Up	Review actions and decisions	10 min	Next meeting May 4
6	Parking Lot	Capture important topics for future discussion:		MP will update multi-collection decision page JP will update licensing decision page	Paula Pascual to update licensing page Michelle Polchow to update multi-collection decision page
7		Total	60/60