2020-07-28 IC-SC Meeting notes

Check-in / Update

Report any major changes in availability / circumstances

5

All

Anything issues from Slack, Email, Basecamp that need discussion, action?

5

All

• RLFs meeting with ExLibris?

Testing and access to the vanguard

Checkin on progress (see 7/20 IC-SC notes)

15

All

Vanguard testing needs survey: https://docs.google.com/forms/d/1ZloszyjAEXifYurs8nawiFoGwTuWLEPFxRSsBbUoIbk/edit

Checkins with vanguard campuses

Check how things are going individually with vanguard ICs

5

Decisions in process

All-decision Rollup

Awareness of any decisions in the queue that need consultation from ICs

5

All

Set IC agenda for July 30 meeting

10

All

• Notify the ICs of the new consent agenda timeline process:

  • you have been empowered by the WG

  • 3-5 business days to research and object

  • Otherwise at the following IC meeting we acknowledge and commit to those dates.

“Hello ICs!

We have worked hard with the ExL PM to find dates that will work best for both individual campus needs and the overall project timeline. There are four major milestones coming up that need to be confirmed.

• October 5-9: 4-5 day Vanguard Alma Workshop

  • Who is this for? This is for anyone participating in Vanguard Alma testing and assessment

  • Learn more about Alma workflows for your campus

• Implementation Kickoff: Nov 5th

  • Th 10-12 slot

  • For EVERYONE

• Last day of work for 2020: December 23rd

  • What does this mean? It means that if you give your final data to ExL on this date, they may not have time to do review and back-and-forth with you before everyone leaves on vacation, delaying the implementation set up.

  • Who is this for? EVERYONE

  • The “FINAL” data deadline can be determined for each campus EARLIER in December, based on Vanguard outcome and other factors. Likely sometime the week of 12/14 or earlier?

• Test Load environment delivered: Feb 5th

  • Who is this for? EVERYONE

If you have no dealbreaker-level objections to these dates, then we ask for your acknowledgement and commitment to them on behalf of your campus. There will be more opportunity to negotiate specific deadlines within these larger “major milestones” to take into account individual campus needs. In the meantime we need these locked down to start hanging the details on for future activities. Thanks so much!”

Other / Homework

TOTAL

45 / 60