2024-6-17 10am AASA-PT Meeting Notes

Assemble:

• Note taker: Anna

• Recording

5

AL Survey Elimination from IPEDS

• NCES decision and response

5

NCES has decided to continue with their plan to eliminate the AL Survey in IPEDS, citing the lack of budget to provide adequate staffing on their end and the lack of use of the AL Survey data. There is an additional short window for comments, if desired.

Decision: AASA-PT will not submit another comment responding to the proposal/decision to eliminate the IPEDS AL survey.

AASA-PT Work plan

• AASA-PT work plan

  • High priority items: review status from campuses

  • Medium priority items: review status from campuses

20

High priority items: Thank you everyone for your responses so far! Still waiting on a few campuses to respond. A few additional questions have arisen for UCR, which will be followed up on.

Medium priority items: Please let Daisy know if you have any additional changes you want to make to the medium priority items listed in the work plan.

Withdrawn items: UCR suppresses all materials sent to the RLFs, so they are already excluded from NZ stats; UCM has not sent anything to the RLFs; UCSB needs to confirm with another unit; UCSC may suppress and then delete, but will confirm; UCSF has a temp location for NRLF transfers, but needs to confirm details of the suppression / withdrawal workflow; UCB does not count NRLF materials as withdrawn, just as location transfer (still part of the collection); UCLA does not count SRLF materials as withdrawn, just as a location transfer (still part of the collection)

• UCR is also investigating whether the “weeding date” would be a useful tool for tracking this info. UCI is also mindful that withdrawals are reported elsewhere as well (not just UCL/UCOP stats), interested in knowing whether there’s a job that will bulk-update the weeding date field to help support easier and more accurate reporting of this data.

ACTION: Daisy Nip will follow up with campuses that have not yet responded, and will follow up with campuses that have new questions that have arisen.

ACTION: All - reach out to Daisy if there are any additional changes needed for medium priority items. (This is a “nice to have” action, if time and bandwidth permit.)

ACTION: Daisy will reach out to the RLFs this week to affirm how to report campus counts; Daisy will cc Chan on the email to Tim at NRLF.

Holding with problem resource type

• Fiscal Year 2023-2024 Physical Items marked Electronic review file

• Fiscal Year 2023-2024 Electronic Items marked Physical review file

• Do we want to review the data or clean up the record?

• Should the items reported as physical are marked as physical or electronic in the final report?

15

Wrap up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

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