2024-06-04 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
- Sarah Lindsey, incoming chair OT!
Tammy Guziejka, Acquisitions Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
- Jharina Pascual, Eres incoming chair!
Gem Stone-Logan, Discovery Operations Subteam chair
- Jared Campbell, incoming chair Discovery!
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair
- Kristen van Vliet, incoming RS chair!

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	10	Team	RM - organized OCLC Meridian demo; will discuss and see if we’re interested in a quote. Continuing work on standard ETD record. ERES - still looking for VC. wrapping up work plan items. Santa Cruz giving an info session about OpenAthens 6/25
2	Questions from Slack	FYI on anything quick that came up	5	Team	OpenAthens info session!
3	OT / LG updates	Inform on salient issues from OT and LG	5	Jackie	Ex Libris support meeting: when do we get Root Cause Analysis (RCA) “when an ExL production system is down for more than 5min an RCA is produced automatically” - sandbox, analytics, etc don’t get RCAs. We can always request one. OARMPT report: they’ll be asking for a new SILS group for cross-fx work. TP: Maybe if we formalize more SILS cross-functional meetings between OSTs that might cover something like OA?
4	SILS Membership Transition	Discuss progress with soliciting new Vice Chairs, questions, deliverables, etc.	15	Caitlin	Q: What kind of sessions would be useful for incoming chairs? Q: What about project team chairs? We always forget to invite them! The process for voting for Vice Chair - I liked how OT did it this year, and I liked the form. It’s not training so much as the documentation hub: taking the time to put something together for the future. Can we have something for the future? +1 Alison last year walked us through how she used confluence as a chair (sharing tips and tricks as a power user). That was useful. Incoming vice chairs might benefit from “group facilitation” training and talking. Might others within SILS as well? Reducing barrier to access for vice chair. I don’t know what I don’t know - I can run a meeting, and I can edit a confluence page. Strategic leadership vs responsive facilitation: I just want to keep the bus on the road and not get in the way of others. ERES is 80/20? 70/30? Mostly dealing with practical/facilitating. We talk about the planning/long term and then usually get hamstrung by lack of staff time to implement/pursue anything at campuses. More info gather/sharing and like F, deal with things that come up and need intervention. F OST is the latter. not necessarily the complaining, but we try to problem solve and troubleshoot whatever a member/campus brings to the group. then we focus on that until we get a solution. Chairs need to know about putting-out-of-fires! Maybe a brief on how to escalate, who to talk to. Project Team chairs invited to come talk.		CN + RA → meet after ACH to see what could be brought into SILS.
5	Wrap up	Review actions and decisions	5	Team
6	Parking Lot	Capture important topics for future discussion	5
7		Total	50 minutes