2023-01-19 Meeting notes

Attendees

Jharina Pascual, UCI
Judy Keys, UCSD
Sarah Sheets, UCM
Tamara Pilko, Vice Chair, UCSC
Jason Dezember, UCB
Katie Keyser, UCSF
Kevin Balster, UCLA
Carla Arbagey, UCR
Sherry Lochhaas, CDL

Not in attendance:

Michelle Polchow, Chair, UCD
Natalee Bell, UCSB

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Record: Tamara Announcements	Share announcements	5 min		Notetaker: Tamara Pilko Time Keeper: Katie Keyser Actions: Judy Keys Tamara on leave starting in February. 1/20/2022-ERES one year anniversary!🏆
2	CDLNZ-TF	Updates	5 min	Tamara Pilko Sherry Lochhaas
3	Idea Exchange - All-Chairs needs input from all Subteams “Ability to run Analytics reports on Alma Configuration settings”	Read the Idea (status changed from proposed to under review) Next meeting we can bring ideas for desired reports.	2 min		Apologies - Michelle added this and is not in attendance. Goal is by 2/14 to submit ERES' top 5 reports our subteam would like to see supported. For now, just read over the idea.	ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko)
4	ExLibris Sales Force Tickets - Oxford Ebook links outdated in Alma	Gather up all of the individual campus ticket numbers to pass to SILS Operations for their customer service meeting on Monday, 1/23	2 min	Tamara Pilko	UCLA - #06614595 UCD - #06529581 UCSB - #06627319
5	SWOT for ERES strengths weaknesses opportunities threats	Planning	20	Paula Pascual	Continue working from notes at last meeting: Agreement on needing to go over work plan again, and whether it still reflects campus priorities Need to prioritize things on the plan asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan? Multi-series e-collection level records: CDL working on this? Need to follow up on status Sharing of e-resource licensing info across UC: still high priority for UCI original recommendation is for CDL to host listserv. Need to follow up on status Shared decisions around the CZ: No campuses seem to be struggling with this. Consider removing from the work plan Additional process work on NZ/IZ deduplication: RM may be working on this more Current language is a bit vague Potential issues: coverage dates if a resource is activated in more than one place possible to purchase eDDA title that’s already owned by CDL any others? Need page to document use cases CDL/campus e-resource workflow: CDL working on it to start with reporting/analytics next time	Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
6	Items of Concern Responsible Use of ER policies/statements for campuses (Natalee) Single-sign On (shibboleth) (Jason) new topic for 1/19/2023	Information Sharing	20	All	More examples 'Responsible Use': UCB - https://www.lib.berkeley.edu/about/conditions-of-use-for-electronic-resources UCD - https://library.ucdavis.edu/copyright-teaching/ and at bottom of VPN instructions: https://library.ucdavis.edu/vpn/ UCSD: https://library.ucsd.edu/about/policies/appropriate-use-of-licensed-electronic-information-resources.html No specific CDL statement, but only license language https://cdlib.org/services/collections/licensed/resources/redacted-license-agreements/#https://www.cdlib.org/services/collections/redactions/ Last week’s discussion (responsible use): Any prominent language used to tell patrons what acceptable usage of e-resources entails? UCI: https://www.lib.uci.edu/conditions-use-and-licensing-restrictions-electronic-resources UCLA/UCB generally relies on following up on breach notices by contacting user o.k. keeping current approach given nuances, or recommend having discussion about consortial language? current approach seems o.k.
7	Wrap Up	Review actions and decisions	5 min
8	Parking Lot	Capture important topics for future discussion:
9		Total	60/60