2021-04-07

Start recording!

Welcome!

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All

Quick announcements

1

• SILS Chairs is now open to the cohort and public as view only. A few changes to the agenda page:

  • Zoom meeting and recording links removed. Use the calendar invite for the Zoom link. Recordings can now be found in the SILS Chairs folder.

  • Attendees names removed to maximize space

SILS co-chairs update

Welcome guests, SGTF

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Chris

• We have a rich discussion topic today that may extend a little longer to the full hour. Feel free to leave at 9:50 if needed to transition to your next meeting.

Timeline review (recurring)

Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.

Awareness of what’s happening / coming soon in the project

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Lena, Christine

• Alma workshops are continuing. These are discussions and deeper dive into workflows. Attendees should have completed Alma Essentials training beforehand.

  • Suggestion: Review the MVP document to see the critical “day 1” systemwide priorities (the workflows/functions that must be in place at go-live) and review your local campus MVP document, if you have one.

Upcoming Ex Libris meetings:

• 4/15: VDX NCIP integration with Alma at UCLA Audience is anyone interested in ILL. Whatever is learned from this process may be applicable at other campuses.

• 4/22: Ex Libris special meeting on Fiscal Close Period. ExL expects to have your tech freeze dates in time for, or prior to, this meeting. Questions due 4/19.

• NEW! 4/29: UC-led special meeting "Live demo of OCLC Gateway and Metadata Editor"

• NEW! 5/6: Ex Libris special meeting on Cutover Plan Review

• See Ex Libris meetings or Basecamp project meetings for other upcoming meeting topics

Shared Governance Task Force (SGTF)

All 4 documents are available here

1. Overview and potential questions for your consideration

2. Ongoing, UCLAS-Integrated SILS Organizational Structure

3. UCLAS-Integrated SILS Structure: Roles and Responsibilities for teams

4. Discussion Document: Phase 4 End Date, Transition and Ongoing Cohort Size

SGTF seeks SILS Chairs feedback on the UCLAS-integrated SILS structure and discussion document. SGTF also asks that the SILS Chairs consider the following questions in advance:

1. To accomplish the initial, post-implementation decisions and standardization, is 5 months post-go-live appropriate for the phase 4 end date? (In other words, phase 4 will extend until the end of December 2021 -- see discussion document for strawperson proposals).

2. We know you’re in the thick of loading and planning for implementation, but imagine yourselves about 5 months after go-live (December 2021): 

   1. What discussions/decisions will still require a representative model for operations subteams? 

   2. Can you foresee a roadmap, where operations subteams transition to being expertise based? E.g. 6 members with set term lengths, rotating through partners to ensure all campuses are represented over time, and consultation responsibilities  --- akin to the phase 3 expertise groups.

3. It will be desirable to have continuity between phase 4 and the ongoing structure; do you agree that at least half of the members in the ongoing structure should be former phase 4 members?

4. The timeline for accomplishing work in the ongoing, UCLAS-integrated structure should be considered. We do not (and likely cannot) continue to work on SILS at the same intensity. What do you think about this?

5. Do you have any feedback specific to the ongoing SILS structure and roles?

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Ginny, Aislinn

Communication Operation Leads update (recurring)

Awareness of communications activities.

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Ben, Adrian

Flagging any significant issues (recurring)

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Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

Total

50/50