2021-6-4 IT Meeting Notes

Date: June 4, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Peter Soriano (Unlicensed) (Berkeley)
Bonnie Hain-Anderson (Unlicensed) (Davis)
Josephine Tan (Unlicensed) (San Francisco)
Sylvia Page (Unlicensed) (Los Angeles)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Erika Quintana (Riverside) (Step B+)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Turnbow (Co-Chair; San Diego)

Not attending:

Catherine Busselen (UCSB) (Step B+)
Lena Zentall (Unlicensed) (CDL Representative)
Sarah Houghton (CDL Representative)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.		All	Members please pre-populate with your availability. EMT – Monday afternoon; Tuesday BD - Mostly available PS - Wed afternoon AA - Thurs 9-12 SP- Tues and Weds morning BH - Mon PM
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	5 min	Chairs	Updated Work Plan Fulfillment Open Houses: Mon, 6/7, 9-11 Mon 6/14 1-3 Thurs 6/17 3-5
4	Announcements (Standing Item)		5 mins	Chairs	CDL Liaison
5	Analytics Workshop	Need to select a date by June 18	10 mins	All	Analytics Workshop Data Privacy Form / Registration Autosend zoom info - in google form or qualtrics Options: Week of August 16 September 7-10 September 13-17	Week of Aug 16: IT determined that the week of Aug 16 is not idea due to the semester calendar and it is only a few weeks after Go-Live (so folks may not have questions for Analytics formulated yet). Zoom poll during the meeting favored either of the September dates.	IT Members will reach out to campuses to determine preferences and share their decision in the “Decisions” section by June 11 if possible.
6	Open Houses		5 mins	Erika Quintana Catherine Busselen	Update regarding Technical Services Open Houses. These would not be helpful to do now for people who are generally pretty swamped. Post go live will be a better time.
7	Workflow Training Materials	Decide if we would like to pursue something like this.	15 mins	Josephine Tan (Unlicensed) , All	Posted by Josephine in the slack channel: I took a quick look at the CSU consortium site and am admiring their content layout on the landing page - https://calstate.atlassian.net/wiki/spaces/ULMS/overview - under the Training Materials is a listing for Workflows. Clicking into some of those workflows, you can see an impressive collection of visual workflows that, if I were a new staff member, I could pretty easily follow and then ask colleagues already working with Alma-Primo for additional help. The other categories of Best Practices/Processes and Policies and procedures are also well organized. It seems worth reaching out to CSU to see how they approached what groups were responsible for creating the content (i.e., the very nice visual workflows). And most likely they had an ITS similar to us that curated the content.
8	Future meetings				Discussion about future meetings
9	Subgroup Round-up	Hear from each of the subgroups	5 mins	All	Training Documentation Hub Update: No meeting this week. Communications Report No updates Local Training No meeting this week
10	Round Robin	Add local updates here for others to read		All	UCSC - Planning to hold local Primo VE Demo on June 23rd. No other plans yet. UCD - Planning 2 Primo VE drop-ins the week of June 21st, 12-1pm.
11	Open Discussion
12	Parking Lot from this meeting