2020-07-23 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

10

All

• Decision rollups are fixed! Adrian submitted a bug report and the problem was fixed. Thanks Adrian!!

SILS Service Manager (recurring)

5

Caitlin

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Celebration planning

How do we want to celebrate the vanguard data load migration milestone?

Create a calendar for milestones to celebrate and what’s involved (we raised this topic at 7/21 meeting but didn’t assign next steps)

Countdown begins on 7/27/20 - one year to go!

10

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat:

• Track attendance:

Topic for next meeting July 29

Confirm roles

5

All

CANCEL THIS MEETING?

Town hall for UC staff

Decide when to schedule the next one

Confirm if we sponsor and communicate about them ourselves

?

All

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

0

Neil

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

5

Ben, Adrian

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report (in progress!!)

FYI

Christine, Lena, Neil

Parking Lot

Premortem actions

Total

45/50