2020-11-06 IT Meeting Notes

Consent to Record

2 min

All

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

• KR - Available

• SP- Available except Thursday

• PS- Tuesday & Wednesday

• BD - Available

• DT - Not Available

• CB - Not Available

• BH - Available Tuesday and Thursday

• EMT - Tuesday & Friday am / Thursday

• AA - Available Thursday

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

FYI

Chairs

• Implementation Kickoff Meeting - 11/5 10am

• User Management (Week 1) Implementation training Q&A on 11/9

• Fulfillment (Week 2) Implementation questions due 11/11, Q&A session on 11/16

• Send out Resource Management (Week 3) info on 11/17

• Training documentation needs survey complete by 11/20

Announcements (Standing Item)

5 mins

Katie

• Changes to group PM

• Future visioning exercises

  • At 11/13 or 11/20 meeting

• Alma/Primo VE Certification

  • Ex Libris is tracking certifications - we can stop

  • They will send an updated list of who is certified each month

  • We will be responsible for following up with our campus if anything is not as expected

Work Inventory Checkin (Standing Item)

Update from the Campuses about how they are doing getting responses to the Inventory

10 mins

Katie

https://docs.google.com/spreadsheets/d/1xyXgybBTRCNFEieY4DYWYhNl2WV5egCVqJMaujDkqQM/edit#gid=1723180429

Irvine - getting responses as to items, but still working on the priority

Spring Workshop Schedule

45 mins

Katie

1. Dates for 5 new institutions

   1. Results from Survey

   2. Template for workshop

   3. Vanguard workshop schedule

   4. Merced-3/1

   5. Berkeley-3/8

   6. San Francisco-3/15

   7. Los Angeles-4/5

   8. San Diego-4/12

2. Would like to create a confluence page that contains spring workshop information - need volunteer

3. Discuss Primo VE and Analytics workshops

   1. Primo VE Agenda

   2. Analytics Agenda

   3. Network zone Agenda

   4. Concern about Resource Sharing and Consortial Borrowing - Can we confirm with Ex Libris whether this is part of the basic workshop?

4. (if time) Discuss workshop for current Alma campuses-- Davis, Irvine, Santa Cruz, Santa Barbara, Riverside

   1. Davis and Irvine together because of Law connection?

   2. Davis and Santa Barbara together because they’re both Primo back office

   3. Riverside - maybe prefer smaller campus, maybe should be paired with primo VE campuses?

   4. Might be worth talking to acquisitions group to see if they have input

5. (if time) Discuss Network zone

• Primo VE and Alma Analytics workshop as last two workshops

• Primo VE to be scheduled before Go Live

• Alma Analytics to be schedules after Go Live

• New-to-Alma institutions can set up their schedule for the Spring workshop at their leisure. Topics must remain in order, but can stretch to 5 days (see template schedule in #1)

• Continue discussion of current Alma campus scheduling (item #4) at next week’s meeting, after members have discussed with their campuses

• TurnbowKatie Ritchey (Unlicensed)Brian David (Unlicensed) will take the IT group’s decision back to ExLibris and get these scheduled.
• Catherine Busselen will reach out to acquisitions group for input on scheduling current alma campuses
• Catherine Busselen , Peter Soriano (Unlicensed) and Antoinette Avila (Unlicensed) will add training dates to calendar
• Sylvia Page (Unlicensed) will create a landing page for spring workshop training

Parking Lot from this meeting

52/60 min