2021-10-21 Com Leads Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PMOL
Lena Zentall (Unlicensed) , Co-chair, PMOL
Ben Alkaly (Unlicensed), Com Leads
Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from parking lot, slack or email		0	All
2	Post-mortem	https://docs.google.com/document/d/1-cvKGGyDCBOgGOmuxFY3pAh4ob8ikGs9MBrkH-oHPY0/edit#heading=h.it6j0qr6d7kl	50
3	Editorial calendar (recurring)		0	Ben, Adrian	FYI from 9/21: There is another SILS News coming about analytics from Xiaoli, Lisa S. and Caitlin. They will write it for Com Leads to edit. Re: access to analytics recordings, add this statement from IT to the SILS News: “These recordings are not for sharing outside of UC Libraries, and anyone viewing them who has not yet signed the data privacy form, should do so here" (And then link to the registration form). IT will post the recordings in a protected google drive for sharing within the UC. From Caitlin on 10/14: Thanks for your patience on this, we finally have an up-to-date new report for analytics. Please see the below doc (in SILS News Template format): https://docs.google.com/document/d/1AKSqWh7NK96D3ZzwXOaEOC0d7nffelR5oY_fAhg75BA/edit Feel free to edit as needed, and please send out as soon as time is available.
4	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All	Workplan with timelines for remaining work SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly. eScholarship as a place for SILS publications Adrian is discussing with Donald this week. Thank you/discharge letters (prep work starts week of OCT 4) Ben will work with Kathy Brown on the mail merge letters. Christine is verifying everyone is on the sheet who should get a letter. Done! Ben will invite cohort to ensure their information is accurate on the sheet by end of this week. Draft Thank you letters Samples from phase 3 (mail merge, email cover letter, letter, etc.) Ben and Adrian discussed the thank you letter and want to make it more celebratory. Send in early December per SILS co-chairs Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations.
5	Parking Lot
6	Wrap up		0	All	Any actions or decisions missed?
7		Total	50/50