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9-9:50

Zoom https://UCOP.zoom.us/j/93501402188?pwd=aU1BMklrR1ZZK1hOTnYzeWtZR0RUUT09
Meeting ID: 935 0140 2188
Password: 9^Vg.m
Password: 889551
+1 669 219 2599 US (San Jose)
+1 669 900 6833 US (San Jose)
+1 213 338 8477 US (Los Angeles)

Recording:

When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)

Attendees

  • Chris Shaffer, SILS Project co-chair (SILS Chairs sponsors)

  • Günter Waibel, SILS Project co-chair (SILS Chairs sponsors)

  • Christine Barone, Project co-manager (SILS Chairs co-chair)

  • Lena Zentall, Project co-manager, (SILS Chairs co-chair)

  • Aislinn Sotelo, Shared Governance Task Force

  • Beth Callahan, Public Services EL

  • Brian David, Internal Training

  • Carla Arbagey, Acquisitions & ERM FG

  • Carlo Medina, Implementation Coordinators

  • Catherine Busselen, ILS Data Cleanup

  • Cathy Martyniak, RLF Configuration Task Force (RCTF)

  • Claudia Horning, Digital Collections FG

  • Danelle Moon, Archives & Special Collections EL

  • Dominque Turnbow, Internal Training

  • Elizabeth Rodriguez, Fulfillment & ILL FG

  • Greg Ferguson, Patron Data

  • Jess Waggoner, Discovery FG

  • Joe Ferrie, Fulfillment & ILL FG

  • John Riemer, Technical Services EL

  • Josephine Tan, Discovery FG

  • Katie Ritchey, Internal Training

  • Lisa Spagnolo, Acquisitions & ERM FG

  • Liz Miraglia, Resource Management FG

  • Lynne Grigsby, RLF Configuration Task Force (RCTF)

  • Mary Elings, Archives & Special Collections EL

  • Melanie Ramiro, End User Outreach

  • Rachel Jaffe, Digital Collections FG

  • Rikke Ogawa, Public Services EL

  • Sarah Wallbank, Resource Management FG

  • Stacy Brinkman, End User Outreach

  • Stephen Gurnick, Patron Data

  • TJ Kao, ILS Data Cleanup

  • Tom Bustos, Implementation Coordinators

  • Xiaoli Li, Technical Services EL

Implementation Coordinators

  • Jackie Gosselar, UC Berkeley (in training)

  • Lynne Grigsby, UC Berkeley

  • Robin Gustafson, UC Davis

  • Lakshmi Arunachalam, UC Irvine

  • Carlo Medina, UCLA (co-chair)

  • Tom Bustos, UC Merced (co-chair)

  • Ramon Barcia, UC Riverside

  • Greg Ferguson, UC San Diego

  • Susan Boone, UC San Francisco (co-coordinators)

  • Zach Silveira, UC San Francisco (co-coordinators)

  • Jeremy Hobbs, UC Santa Barbara

  • Gillian Keleher and Sarah Lindsey, UC Santa Cruz (co-coordinators)

  • Caitlin Nelson, California Digital Library (SILS Service Manager)

  • Alison Ray, California Digital Library

  • Gem Stone-Logan, California Digital Library (in training)

Guests

  • Ben Alkaly, Communication Operation Leads, chair

  • Joanna Kang, PM Training

  • Caitlin Nelson, SILS Service Manager, on leave

  • Adrian Petrisor, Communication Operation Leads

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Start recording!

Welcome!

0

All

2

Quick announcements

0

3

SILS co-chairs update

5

Günter, Chris



4

Timeline review (recurring)

Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.

Awareness of what’s happening / coming soon in the project

5

Christine

  • Alma workshops are continuing. These are discussions and deeper dive into workflows. Attendees should have completed Alma Essentials training beforehand.

    • Suggestion: Review the MVP document to see the critical “day 1” systemwide priorities (the workflows/functions that must be in place at go-live) and review your local campus MVP document, if you have one.

  • 3/25: UC-led special meeting - Fiscal Year-End Planning

  • NEW! 4/22: special meeting on Fiscal Close Period. ExL expects to have your tech freeze dates in time for, or prior to, this meeting.

  • See Ex Libris meetings or Basecamp project meetings for other upcoming meeting topics

5

OCLC

  • Alma presents a few ways to handle and store bibliographic information, especially for e-resources.

  • As PPC and the functional groups look into these, one question we'd like to ask is: what is the functional purpose of OCLC numbers for your area?

15

Liz & Sarah

6

CDI models

Awareness of the CDI models and understand next steps.

Fully Flexible v. Easy Active

  1. All institutions in a consortium must use the same model

  2. Fully Flexible - NOT recommended by Ex Libris because:

    1. New Alma campuses will need to do a lot of manual to "activate for search in CDI" for all the collections that have "activate for search in CDI" indicator.

    2. Existing live Alma-Primo campuses will need to continue updating "activate for search in CDI" collections manually.

    3. End users discover smaller set of content in CDI, including full text and A&I databases that are activated and ONLY those that are specifically activated for search in CDI.

  3. Easy Active – RECOMMENDED by Ex Libris because:

    1. New Alma campuses will not need to do a lot of manual work to "activate for search in CDI" for all the collections that have "activate for search in CDI" indicator.

    2. Existing live Alma-Primo campuses that use Fully flexible when switching to Easy Active will not need to maintain/update whether to "activate for search in CDI" or not.

    3. End users can discover the entire index with the exception of those that require subscription to search.

Note: Ex Libris does not have a plan to completely phase out Fully Flexible. Their recommendation, however, is to implement Easy Active in the vast majority of cases due to the efficiency of this model.

15

Jess

7

Communication Operation Leads update (recurring)

Awareness of communications activities.

“This month in SILS” (pilot); request “need to knows” from chairs.

  • If you were speaking at a SILS Town Hall, what’s the one thing your group would want to share?(OK if you don’t have anything).

  • Chairs to share 1 to 2 “need to knows”. Use the SILS Chairs slack channel. Ben will start a thread.

5

Ben, Adrian

8

Update on meeting checkin with Ex Libris on 3/22

Awareness of outcome of checkin meeting with Ex Libris and any next steps.

Discuss and Q&A.

5

Carlo Medina

  • Reminder: The Request a consultant form is now available for you to request an Ex Libris consultant meet with your group at your group meeting. This was an outcome of Carlo, Tom, Lynne, Liz’s meeting with Ex Libris, and was discussed at the SILS Chairs meeting on 2/24. If your group is wrestling with a thorny issue and you need help from Ex Libris to understand the options in Alma/Primo, submit a request.

9

Flagging any significant issues (recurring)

0

10

Parking Lot

Feel free to add a topic to the Proposed agenda topics page on Confluence

Capture important topics for future discussion

11

Total

50/50

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