2020-04-17 IC-SC Meeting notes

Check-in / logistics

Report any major changes in availability / circumstances

5

SC

ILSDC + Patron Data

Understand with the chairs of those groups how to liaise / coordinate work

20

Team

Catherine (UCSB) has been part of the Alma cleanup UCSB migration stuff, and part of SILS Phase 3 and now chairing ILSDC. Co-chairing internal training work.

Marti (UCSB) really swamped and have a lot of concerns about dedicating time to SILS.

ILS Data Cleanup (ILSDC):

• Work is here on Google drive folder, including a spreadsheet of prioritized and triaged work. First deliverable is what will need to be done by all the campuses prior to migration.

• CB: what we need - we have documentation from ExL on the various system needs. What’s being harmonized and where - do we need to do anything pre-migration to deal with that, or will it be done after migration?

  • How will we know that? What’s the starting point?

  • Do see this group as an operational group, not decision-making.

  • Local campuses are making decisions - we are an advisory group for that.

• Carlo: I think a challenge both groups face is that since the campuses are coming from disparate ILSs and have used the various fields (whether it’s MARC or patron) differently so part is decision making, part is coordination, and harmonize where they can. Just initial thoughts

• Carlo: The good news is most of the non-Almas are in vanguard
. We’re going to learn a lot sooner rather than later

• P-to-E: Every campus has to identify their databases or identify their data somehow, knowing how to identify what is electronic and what is physical has to be done.

  • ICs will say, we have this piece of this form, we need the ILSDC folks to get this info to us by X date in order to fill out this form.

Patron Data:

• This got spun off from ILSDC because of specific data needs.

• How to get that work started: can they take the work of the ILSDC as a sample starting place?

• Lot of this data is coming from a third party - it’s an integration issue. What data are you getting from outside the ILS is crucial too.

Strategic Approach:

• Caitlin: there are two positions that have been articulated so far. This has evolved to be a determination that is made campus by campus:

1. Get as much metadata cleanup done now as you can. Take advantage of Ex Libris help

2. Defer metadata cleanup until Alma is in because it has much better tools for this

Principles:

• Make some default decisions like “we’re only going to do the minimum now” or

• Prioritize the prevention data loss now

  • Each campus can make a decision about what to tackle if they do find cleanup tasks

• Prioritize things that will “break consortially” now

• Prioritize those things that would end user experience

Useful Links:

• Ex Libris Migration Guides and Tutorials: https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials

• Here's an easy thing to read about "harmonization" needs: https://knowledge.exlibrisgroup.com/Alma/Implementation_and_Migration/Migration_Guides_and_Tutorials/010Alma_Migration_Considerations_for_Consortia

What we really need from ICs is the timeline - when do you need cleanup done or mapping done or whatever. Especially what is needed for vanguard - what tasks do we want to focus on there.

IC assessment

Understand how we think it’s going / risk assessment

10

SC

• Bill: three Implementation Forms have been uploaded to Basecamp https://3.basecamp.com/3765443/buckets/15553579/vaults/2564059013:

• Tom Bustos (UCM) uploaded UC Merced - Alma and Discovery Implementation Form.docx

• Robin Gustafson uploaded UCD Law Library - Alma and Discovery Implementation Form.docx

• Lynne Grigsby uploaded UC Berkeley - Alma and Discovery Implementation Form.docx

Vanguard

Deadline verification

SC

Vanguard volunteer sheet

WG approved the slate and approved the ICs to make any necessary changes, as appropriate. We’re now just waiting for ExL consultation.

Other / Homework

TOTAL

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