SILS Abbreviations

This glossary contains abbreviations for the UC Systemwide Integrated Library System (SILS).


CoUL	Council of University Librarians	The UC libraries’ representative committee with each campus UL and the AVP/ED from CDL. CoUL is the SILS project sponsor..
DCPT	Digital Collections Project Team	Reporting to the Operations Team, this time-limited team is responsible for optimizing the integration and findability of digital collections in the Primo VE discovery service (“UC Library Search”).
DOC	Direction & Oversight Committee	The committee charged by the Council of University Librarians to help carry out the libraries’ strategies and priorities. DOC has oversight of the SILS. They manage the SILS shared governance appointment & nomination process and will help foster campus and systemwide cross-communication.
DPSPT	Data Privacy and Security Project Team	Reporting to the Leadership Group, this time-limited team establishes criteria for when issues should be brought to the team and the process for doing so. It considers and develops recommendations, establishes pathways for recommendations to be forwarded to SILS Leadership Group for approval and adoption. And once decisions are made, establishes a workflow for implementing and communicating them to the SILS Cohort and campuses. The Team also develops a proposal for implementing a training series.
LG	Leadership Group	Reporting to DOC, the LG leads the systemwide strategic direction for the SILS and fosters teamwork and cohesiveness throughout the SILS structure, reaffirming the SILS principles and supporting the evolution of effective, shared work practices.
OST	Operations Subteams	Reporting to the Operations Team, the OSTs are responsible for making standardization decisions in each of these functional areas: Acquisitions & E-Resources Discovery Fulfillment & Intercampus Resource Sharing Resource Management
OT	Operations Team	Reporting to the Leadership Group, the OT leads and coordinates the systemwide operational use of the SILS, including the Network Zone. The team works in partnership with the SILS Operations Center at CDL to carry out the vision, strategies, priorities and policies established by the SILS Leadership Group. OT is also charged to: Provide oversight and direction to the SILS Operations Subteams Empower the subteams to develop and maintain standard, UC-wide policies and practices. Utilize data to inform decision-making and advance operational planning in regards to harmonization, achieving operational efficiencies and meeting end-user needs.
RCPT	RLF Configuration Project Team	Reporting to the Operations Team, this time-limited team will investigate the best way to configure RLF materials in the SILS and make recommendations in a final report by fall 2022.
SILS	Systemwide Integrated Library System	The name for UC’s coordination of a shared library system.

SILS Project Phase 4 Terms


ELGs	Policy & Practice Escalation Leader Groups	Reporting to the PPC, the overarching responsibility of all ELGs is to support and assist the PPC, FGs and other phase 4 shared governance groups with high level policy and decision making: There are three ELGs: Archives & Special Collections (ASCELG) Public Services (PSELG) Technical Services Escalation (TSELG)
EUOS	End-User Outreach Subgroup	Reporting to the TOC, this subgroup will manage and support the ways in which libraries coordinate outreach to our varied patron populations, including a public relations campaign and training materials.
FGs	Policy & Practice Functional Groups (FGs)	Reporting to the PPC, the FGs are responsible for making implementation standardization decisions in each of these functional areas: Acquisitions & E-Resources Digital Collections Discovery Fulfillment & ILL Resource Management
IC	Implementation Coordinators	Reporting to the WG, the ICs manage the systemwide implementation of the SILS, including the applicable timeline, in coordination with the SILS Working Group and vendor. ICs serve as their primary campus contacts. ILSDCS and PDS report to the Implementation Coordinator Group.
ILSDC	ILS Data Cleanup Subgroup	Reporting to the ICs, this sub-group identifies ILS data management and data preparation tasks that can be completed prior to migration to the shared Ex Libris system. In addition, ILSDCS will carry out the recommendations from the SILS Harmonization Pilot completed during phase 3, oversee quality control guidance, and possible corrective data updates.
IT	Internal Training Subgroup	Reporting to the TOC, this subgroup develops and guides the execution of a comprehensive training plan for all UC Libraries’ staff who work in the ILS and discovery platform.
PD	Patron Data Subgroup	Reporting to the ICs, this sub-group is charged with identifying and inventorying current patron data sources and system integrations, as well as patron data management tasks that can be completed prior to migration.
PPC	Policy & Practice Coordinators	Reporting to the WG, the PPC guides system-wide decision-making priorities which reflect requests from the Implementation Coordinators as well as decisions needed to complete vendor checklists and forms.
PM Leads	Project Manager Operation Leads	Reporting to the WG, the PM Leads manage and refine the overall project timeline as well as the overall project Responsibility Assignment Matrix (i.e., RACI).
SILS	Systemwide Integrated Library System	The project name for UC’s coordination of a shared library system. Phase 4 of the SILS project will focus on implementation, review of policies and practices to determine when to standardize and when to retain localized approaches, training and outreach, and planning post-go-live SILS shared governance. With the submission of the working group’s final phase 4 report, the “SILS Project” will become “the SILS,” our UC Libraries enterprise system.
SILS-SC	Systemwide Integrated Library System steering committee	The steering committee for the SILS working group. The SILS-SC plans agendas for the SILS working group and tracks major project deliverables. The group includes the co-chairs, co-project managers.
SILS-WG	Systemwide Integrated Library System Working Group	Reporting to CoUL, the working group oversees the SILS project for the Council of University Librarians (CoUL).
TOC	Training and Outreach Coordinators	Reporting to the WG, the TOC’s primary role will be to oversee systemwide training for UC Libraries’ employees and guide the ways in which the libraries approach systemwide end user outreach.

SILS Phase 3 Abbreviations Glossary