2020-05-11 COL Meeting notes

Future SILS News

• SILS News on Introductory Getting to Know videos to Alma/Primo (?) (send to SILS-COHORT) too.

• SILS News about how the decision-making process works: transparency with decision pages, supergroups are ready to expand if needed and remind folks that the wiki will be open

• Impending budgetary/staffing constraints

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• /wiki/spaces/SWP4/pages/478904618

• Scenario-planning sub-group for risk mitigation: Who leads?

• Nothing shared externally until after Sept. 2020

Add’l Early Priorities

Assign roles and timelines

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1. The Communication Leads will develop a plan that includes a timeline for completing their work and deliverables. Within four weeks of their launch, the Communication Leads will deliver their plan to the SILS Working Group for review and endorsement.

   • Communication plan 

   • Stakeholder inventory (New + identifying stakeholders and messaging around impact of budget tightening and the value proposition for SILS. Have our boilerplate ready to say why SILS is worthwhile for various audiences.)

   • Communication flow diagram (see #3 below)

   • Online presence (priority)

2. FAQ including basic system info (old vs. new systems) including how CDL and RLFs will be handled in the new SILS, major campus integrations (Work with PM Leads on this; consult with ICs as needed)

   • Do you have a parking lot for issues to cover in the FAQ?

   • FAQ from phase 3 (content itself is outdated): https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_FAQ_ForUCLibrariesEmployees.pdf (on SILS website under “Documents”)

3. Communication pathways (asking questions within cohort and outside cohort) Com Leads would document the communication flow. 

• Next steps are possibly meeting with PPC who have taken the lead in this discussion.

• Next step on agenda for Ops Leads

Stakeholder
Adrian Petrisor - 1st draft 5/12

Comm flow diagram

Ben Alkaly (Unlicensed)
1st draft , 5/19, after stakeholder inventory

Public Wiki:
Decisions on what to surface 5/12; live week of 5/18
- Review CSU Wiki


Comm plan:
Adrian Petrisor - 1st draft, 5/19

FAQ (discuss 5/7):
1) Keep acronym glossary
- Consider mind-shift to LSP
2) Timelines
- Implementation
- Training and outreach
3) Confidentiality/info-sharing

Parking Lot

Capture issues raised during the meeting that will be discussed another time.

5

Total

42/45