2020-08-28 Meeting Notes

Consent to Record

All approved to record

Final review of the October Virtual Alma Vanguard Training schedule

Get final approval for the schedule from the IT team.

5 mins

All

Feedback from ExL:

The EXL training team can accommodate this schedule however you should be aware of some potential complications:

When Technical Services and Patron Services are each together in a single block, it is easier to be flexible with timing and slide topics to other timeslots as is sometimes required during a workshop if more time is needed based on questions. Having the two topics interspersed like this would make that flexibility much more clunky, particularly in technical services.

Additionally, the placement of Q & A sessions could be problematic. It might make much more sense to finish Patron Services on Day 2 instead of bringing them in on Day 3.

And yes, the “Introduction – all staff” section would be helpful for everyone.

Marci reported breaking it up doesn’t allow for contracting and expanding for questions. Set expectations up front for questions during the session. Hold questions until the end, etc. Save questions until the end.

Decided to keep with the schedule that we put together

• Neil Weingarten will let EL know that we would like to keep the schedule that the IT group recommended
• Zoom links will need to be set up by us; we will assign this work out

Finalize Training Feedback Survey

Finalize survey so we can send it to participants

5 mins

All

Add an optional field for an email address if the participant would like us to respond to their questions/feedback directly.

IT Workplan Discussion

Review the IT workplan and identify missing items

45 min

All

https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615

• Neil will be the editor of the document. Please send edits to him and CC IT Team.

• IT members can mark things as complete and let PM (Neil) and IT Chairs know.

We will use the commenting feature rather than editing the workplan itself

Neil, Catherine and Dominique will work together on updating the document itself and resolving comments

• Everyone: review the timeline and familiarize yourself with the timeline. Use the comment feature to notify PM and IT Chairs if you notice something missing by 11 Sep 2020
• Everyone: Review Training Document tab by 04 Sep 2020

Spring T-T Training Dates

• Everyone: if there are additional dates in March, April, or May, send dates to IT List.