2020-06-11 Meeting notes

Check-in / Logistics

Report any major changes in availability / circumstances

10

Chairs

• Reminder not to use pings on Basecamp (Ex Libris can’t turn them off.)

• Checking in on campuses with “special” locations: do you feel like you have enough info to cover these (law schools, med schools, other locations, RLFs?) Do you feel like Ex Libris understands enough about your situation to help us make these work?

ILS Data cleanup / Patron Data groups

ICs know how it’s going with these groups

5

Chairs

ILS Data Q&A with Ex Libris

How did individual campus Q&As go with UCSF, UCSB, UCB? Did you get your questions answered? What else do you need? What’s your level of confidence in understanding the process?

How do iii campuses share what they’ve learned?

Upcoming: UCSD 6/12, CDL 6/16, UCLA 6/18

Awareness that Laurie W (and other migration consultants) are available for one-on-one consultation via basecamp (post questions), zoom call, etc.

30

Meetings with Ex Libris for Vanguard and basecamp

Need to schedule weekly recurring meetings with Ex Libris for Vanguard and beyond

1 hour weekly project update on Monday 1-2 (uses existing time)

2 hour “office hours” for deep dives (exact day/time TBD)

5

Caitlin, Lena

Timeline review

Stay up to date on timeline / deadlines

30

Caitlin

Work in progress/coming soon:

• PMs are working with Ex Libris PM, Marci Deignan on new timeline for Vanguard. Basecamp timeline will be updated before June 18 meeting.

• Vanguard kickoff meeting with Ex Libris on Monday June 15 (1-2)

• Vanguard office hours deeper dive meeting with Ex Libris on Thursday June 18 2-4 (during regular IC meeting; extend 30 mins.)

Decision review

Awareness of progress

TBD

Caitlin

Decisions = IC decisions

Other / Homework

5

TOTAL

80 / 90